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of complex human resources responsibilities not limited to recruitment for exempt and non-exempt staff positions, leave administration, training and development, and payroll and records management.
This position requires a high level of independent judgment in making employment recommendations on behalf of the DSL and interpreting and administering leave programs in accordance with applicable federal, state, and university policies and guidelines.
Major Responsibilities: Recruitment Oversees all full-time and part-time staff searches. Serves as the central point of contact for the DSL. Assists departments with obtaining search approvals, drafting and submitting job descriptions,
external advertisements, salary determinations, use of the Predictive Index (PI), and management of the university’s applicant tracking system. Represents the DSL by playing an active role in the talent acquisition process in collaboration with the university’s Talent Solutions team.
In collaboration with the Director, assists search committee members with the recruitment process, training and close-out of searches. Conducts educational and developmental training sessions with all search committee members, ensuring that the search committee members have the appropriate administrative tools and recruitment knowledge to interview applicants (i. e. current employment trends, federal and/or
state employment laws, UD policy guidelines). Writes and edits job descriptions, essential functions, and advertisements to ensure compliance with federal and state employment practices.
Advises search committee on hiring determination and completes reference checks. Ensures compliance with Affirmative Action and EEO regulations. Works closely with the hiring manager to determine equitable salaries. Finalizes offers, start dates, and any additional offer contingencies with the Director. Retains all recruitment files according to university retention policies. Onboards all new, benefitted DSL employees; supports and conducts DSL new employee orientation, and partners with hiring managers to create orientation schedules for new employees.
Leave Administration Coordinates and determines eligibility for FMLA coverage for DSL staff. Ensures efficient and consistent compliance with university, federal, and state policies and guidelines in administering various types of leave such as FMLA, Parental leave, and Worker’s Compensation. Coordinates with Disability Support Services for any ADA workplace accommodation requests. Ensures all required Paid Parental Leave forms are completed and submits completed forms to the Director for final review. Payroll & Records Management Serves as point of contact for all DSL payroll and personnel records questions.
Investigates and resolves issues and triages issues and questions to the Director when appropriate. Ensures all personnel files are current and in compliance, including electronic personnel files, electronic medical/leave files, recruitment files and payroll/time records. Develops and leads an annual DSL HR data audit schedule to ensure all HR data and employee records information is accurate. Completes HR and payroll transactions and maintains data integrity for the DSL, including but not limited to JEDs, Position Change Forms, Supervisor Updates, Additional Assignments, MOUs, and S-contracts.
Maintains and updates DSL organizational charts as needed. Serves as the DSL subject matter expert (SME) for Work Force and ACA regulations. Works closely with Division HR Liaisons to review weekly hours, update missed/incorrect hours, approve hours, and track ACA hours for students, supervisors, and Payroll staff. Generates, develops, and presents regular and ad-hoc HR reports in MS Excel and People Soft for the Director, including but not limited to turnover, compensation, time to fill, vacation balances, and headcount.
General Assists Director with employee relations cases. Participates in investigations, maintains files, and follows up with supervisors as needed when an issue is identified. Assists Director with the annual performance appraisal process by sending reminders during review time, running completion/outstanding/rating reports, and reviewing finalized reports for compliance with internal employment guidelines and objectivity. Provides training, troubleshoots and navigates multiple UD systems, including Talent Link, Webforms/views, UD PIN/Password reset, Work Force, and UD e-mail.
Assist Director with creating and documenting HR-related processes and procedures and participates in the review and development and/or modification of operating procedures and systems. Assist Director with compensation requests (reclassification, equity reviews, off-cycle salary increases). Serve as the DSL’s main point of contact for all position evaluation/FLSA requests. Reviews requests for accuracy and submits all required forms to Compensation. Assists Director with Employee Merit Assist Director with coordinating HR processes, procedures, and communications throughout the DSL.
Performs miscellaneous job-related duties as assigned. Qualifications: Bachelor’s degree with three years of related experience, or equivalent combination of education and/or experience. Professional HR Certification (PHR, SHRM-CP) preferred. Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds. Ability to work independently, strong organizational skills and attention to detail. Knowledge of federal and state employment laws & the ability to interpret, explain and apply employment policies, practices and procedures.
Ability to communicate (verbally and in written format) effectively and to interact well with people of all ages and diverse backgrounds. Skills in collecting, compiling, evaluating and analyzing data from a variety of sources. Ability to present reporting data and possible solutions. Skill in advanced tools in word processing, spreadsheet, & database applications for the development of reports, presentations & information dissemination. Ability to handle multiple tasks simultaneously. Ability to safeguard confidential information. Effective customer service skills. Ability to work effectively with a wide range of constituencies in a diverse community and rapidly changing technical environment.
Commitment to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value. Notice of Non-Discrimination, Equal Opportunity and Affirmative Action The University of Delaware does not discriminate against any person on the basis of race, color, national origin, interaction, gender identity or expression, interactionual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies.
The University of Delaware also prohibits unlawful harassment including interactionual harassment and interactionual violence. Applications close: Open until filled For more details: jobs-search. org/hr-generalist_newark-c427141/hr-generalist-division-of-student-life-newark_i1972583234
