Senior IT Audit Analyst (Auditor General)

OPERATIONS OFFICE ANTICIPATED VACANCY / OPEN COMPETITIVE CAREER SERVICE CONTACT PERSON: JAMES HELM CONTACT PHONE NUMBER: (850) 414-xyz X CONTACT EMAIL ADDRESS: BI-WEEKLY HIRING SALARY: $1,523.08 ($39,600.08 ANNUAL) Working for the State of Florida is more than a paycheck.

The State’s total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package Generous vacation and sick leave 10 paid holidays a year Career advancement opportunities Tuition waiver for public college courses

Training opportunities Flexible work schedules and telework (for designated positions) Employee Assistance Program (EAP) Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

For additional benefit information available to State of Florida employees, go to www. mybenefits. / SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless

they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.

Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-xyz X for assistance. POSITION DESCRIPTION: Audit payment documents including utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and My Florida Market Place (MFMP) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.

Audit electronic invoices processed in the My Florida Market Place (MFMP) system and reconcile each exception line prior to approval. Monitor outstanding invoices and notify requestors to ensure compliance with Florida Statute 215.422 and resolve any invoice discrepancy identified by the Department of Financial Services. Audit travel expense reimbursements for compliance with Florida Statue 112.061 and Department guidelines. Ensure that all necessary documents, approvals, signatures and mission critical documents are obtained. Provide customer service to internal customers and conduct periodic training on travel guidelines.

Audit and process purchasing card charges daily in compliance with Purchasing Card Procedure -f, by verifying and validating approved transactions for payment in the Bank of America Works system and applying credits against the same account code and category. Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices. Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.

Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management. Process all standard and electronic mail for Financial Services which includes date stamping of all invoices and other documents received. Analyze payment documents to determine transaction date as defined by Section 215.422 F. S. Sort invoices in accordance with office requirements and stage them in the unpaid invoice file. Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies.

Scan, index and convert payment documents to required electronic format for storage and retrieval. Maintain files in a current and accurate condition. Archive prior year files and maintain record retention documents in accordance with procedure. Respond to requests for voucher information from internal and external auditors and to comply with public information laws. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of and ability to use general office equipment. Knowledge of Microsoft Word and Excel.

Knowledge of office procedures and practices. Knowledge of basic filing practices. Knowledge of accounting principles, practices and procedures. Knowledge of an accounts payable system and payment processing. Skilled in performing work that requires a high level of attention to detail. Skilled in good customer service. Skilled in auditing. Ability to organize and file materials. Ability to use a personal computer and email. Ability to research unidentifiable invoices/documents. Ability to sort, distribute and maintain fiscal records. Ability to follow oral and written instructions.

Ability to establish and maintain working relationships with customers. Ability to work in a team environment with shared tasks. Ability to perform basic arithmetic calculations. Ability to work independently and prioritize work assignments to meet deadlines. Ability to communicate effectively orally and in writing. MINIMUM QUALIFICATIONS: A high school diploma or its equivalent and one year of professional business work experience. An associate degree or higher from an accredited college or university may substitute for the required work experience. As a CANDIDATE, you may be required to provide documentation (i.

e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC. ) to verify meeting these Minimum Qualifications. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St.

Petersburg, Florida 33708. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

work related to travel reimbursements and PCard payments.

This position audits and reviews reimbursement requests as well as the related PCard payments for compliance with the rules of the Bureau of Auditing for the Department of Financial Services Policies and Procedures.

A thorough knowledge of all State Regulations pertaining to travel and a detailed knowledge of the day-to-day operations of General Accounting are required. SPECIFIC RESPONSIBILITIES Audits and reviews documentation for payment of travel reimbursement requests to ensure compliance with all Department Policies and Procedures and State Rules and Regulations. This requires separation of reimbursement requests by

division, proper pre-audit of all travel elements, recalculation of amounts to be reimbursed and determination that all forms have been completed for timely reimbursement; as well as the responsibility of processing the payment of the rental car contract invoices.

Answer inquiries from employees regarding the status of their payment. Purchasing card transactions and Purchasing Card Receipts must be audited in a timely manner ensuring PCard payments are in compliance with Department Policies and Procedures and State Rules and Regulations. Assists with PCard administrative duties including the download of various reports, disseminate work, maintain spreadsheets on non-compliant charges

and correspond with program office personnel to resolve various issues with PCard charges.

This may require obtaining approval to adjust account codes to process charges and process journal transfers to correct account code adjustments. Audit and process applications for advance payment of Travel Expenses (C-676TA) according to the Department's Policies and Procedures. Prepare cash refunds and warrant cancellations pertaining to travel. Secure and prepare necessary documentation for coding for FLAIR input. Assists Department budget officers, all employees and other persons who travel in the preparation of and vouchering of travel reimbursements. This includes assisting the supervisor in conducting travel workshops and releasing new and revised travel regulations in a timely manner.

Review a variety of source documents pertaining to the financial system for completeness in coding. Enter each detailed entry into FLAIR. Resolve input and compatibility problems, which arise, with appropriate department personnel. Review the detail entries daily using the voucher summary report or by calling up on-line to determine the accuracy and completeness of input. Follow through on necessary corrections and adjustments. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act. VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here.

All documentation is due by the close of the vacancy announcement.

SERVICE CONTACT PERSON: Heather Strickland CONTACT PHONE NUMBER: 850-410-xyz X CONTACT EMAIL ADDRESS: ANTICIPATED BI-WEEKLY HIRING SALARY: $2,047.10 Working for the State of Florida is more than a paycheck.

The State’s total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package Generous vacation and sick leave 10 paid holidays a year Career advancement opportunities Tuition waiver for public college courses Training opportunities Flexible work schedules and telework (for

designated positions) Employee Assistance Program (EAP) Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

For additional benefit information available to State of Florida employees, go to www. mybenefits. / SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before

their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-xyz X for assistance.

The Florida Department of Transportation’s Office of Inspector General, Intermodal Audit Section is looking for a talented Internal Auditor to join our team in Tallahassee. This position will be responsible for conducting assurance and consulting engagements relating, but not limited to transit, planning, aviation, and seaport grants. We are seeking candidates with strong leadership skills who are detail-oriented, possess sound decision making and critical thinking skills, and a team player who thrives in a fast-paced environment.

To learn more about the Department’s Office of Inspector General, click HERE. DUTIES AND RESPONSIBILITIES: Coordinate and conduct audits, special projects, and reviews of Department operations, programs, controls, contracts and agreements in compliance with professional and office standards, to promote accountability, integrity and process improvement in the department. Develop assignment scopes, methodologies, and audit programs. Prepare, research and design evaluations of programs, systems, controls, policies, procedures and other functions using audit and analytical techniques.

Analyze supporting evidence, draw logical conclusions and develop appropriate findings and recommendations. When assigned as team leader by the supervisor, organize and facilitate the work of other team members to ensure the successful completion of the assignment. Prepare thorough, complete and accurate documentation of work performed. Prepare oral and written briefings. Prepare draft and final reports. Perform procedure reviews. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of the American Institute of Certified Public Accountants' Generally Accepted Auditing Standards, United States Government Accountability Office’s Government Auditing Standards, Institute of Internal Auditors' Professional Practices Framework, The Association of Inspectors' General Principles and Standards for Offices of Inspector General, and the Information Systems Audit and Control Association’s Standards, Guidelines and Procedures Knowledge of information technology and operational auditing best practices, skills, and techniques Skills to effectively use word processing, electronic spreadsheets, graphic presentation software and data query computer languages.

Knowledge of the methods of compiling, reviewing, and analyzing performance, operations, and financial data. Ability to understand, interpret and appropriately apply laws, rules, regulations, policies, and procedures including in regard to sensitive and confidential information. Ability to confirm whether an entity is following the terms of an agreement, or the rules and regulations applicable to an activity or practice prescribed by an external agency or authority. Ability to analyze problems using sound reasoning to identify alternative solutions and distinguishing between relevant and irrelevant information.

Ability to plan, organize and coordinate work assignments based upon objectives, identify problems and opportunities, monitor progress, and accomplish goals. Ability to communicate effectively verbally and in writing to express facts and ideas in a succinct and organized manner and make clear and convincing oral presentations. Ability to establish and maintain effective working relationships with others by listening and facilitating an open exchange of ideas. Ability to learn and develop an understanding of complex organizational and financial processes and systems.

Ability to apply technology to improve efficiency and effectiveness of work assignments. Why Join FDOT: You should join because we are a proud and committed team seeking to attract, recruit, train, and retain a diverse workforce comprised of the best and brightest professionals. We value diversity in background and collaborative work environment. Those individuals who consistently inspire, innovate, and improve safety for all our transportation modes. This position is located in Tallahassee, Florida The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act.

STATE PERSONNEL SYSTEM OPPORTUNITY— ONLY CURRENT STATE PERSONNEL SYSTEM EMPLOYEES WILL BE CONSIDERED.

CONTACT: Magalis Cintron Lopez, 850-617-xyz X. MINIMUM REQUIREMENTS: A bachelor’s degree from an accredited college or university with a major in accounting and one (1) year of professional accounting or auditing experience; or A bachelor’s degree from an accredited college or university with a business major and 24 semester hours of upper level accounting coursework; or A master’s degree from an accredited college or university in accounting.

Candidates with a bachelor’s degree in a business major are required to submit their transcript reflecting the 24 semester hours of upper

level accounting coursework. The TRANSCRIPT MUST BE SUBMITTED AT TIME OF APPLICATION via PEOPLE FIRST OR EMAILED TO , AND MUST BE POST MARKED BY CLOSING DATE OF THIS ADVERTISEMENT.

Unofficial transcripts are acceptable. ATTENTION CANDIDATES To be considered for a position with the Florida Department of Agriculture and Consumer Services: All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile). Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position. Responses to Qualifying Questions

must be verifiable in the Candidate Profile. The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities.

Qualified individuals with disabilities are encouraged to apply. ADDITIONAL REQUIREMENTS: Employee is expected to work overtime as required. NOTES: Successful applicant must pass a background screening, including fingerprinting, as a condition of employment. JOB DUTIES: Audits and prepares journal vouchers for payment of department invoices. This process includes verifying the existence of appropriate documentation, signatures, and account codes before processing through FLAIR. Works with management to motivate and train employees in the proper application of procedures to be used in conjunction with the level of work being performed.

Assists the Accounting Services Administrator in the assignment of various projects, outlines the specifications of assigned projects, maintains comprehensive oversight of work performed and reviews the final work documentations. Works with management in analyzing and reviewing Planning Accounting and Ledger Management (PALMS) business processes. Performs complex reconciliations of agency account balances to statewide accounting records. This requires an advanced analytical aptitude as well as the ability to use spreadsheet and database applications to efficiently analyze large amounts of accounting data.

Processes all payments with correct journal transaction date to assure compliance with Section 215.422, Florida Statutes-Prompt Payment Law. Records into FLAIR encumbrances of office and field purchase orders; reconciles office and field purchase orders monthly. Prepares special reports that enable the department to manage appropriations and projects more efficiently. To tailor reporting to department’s needs, this position requires both extensive accounting expertise and dedication to the Division of Administration customer service initiative.

Responsible for accurate and timely processing of the department’s fuel bill, settlement agreements, monthly and quarterly lease payments, and FLEET charges. Also, assists with processing P-Card as needed. Processes correct journal entries for expense vouchers returned by the State Comptroller to ensure correct department accounting records. Performs other related duties as required or assigned. The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck.

The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal holiday each year; State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please visit ; ) Flexible Spending Accounts; Tuition waivers; And more! For a complete list of benefits, visit www. mybenefits.. SPECIAL NOTES: The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here.

All documentation is due by the close of the vacancy announcement.