NSCI Student Dispensary Assistant (TEMP)

support to the Department of Language, Culture and the Arts (LCA) and, when needed at times, working in partnership with multiple departments in the College of Arts, Sciences and Letters (CASL). This Administrative Assistant position will report to the LCA Administrative Specialist to provide support to the department and college.

The successful candidate will provide general administrative support which will include answering phones, event planning and hosting, travel arrangements, financial expenditures, purchasing, maintaining records, assisting with course scheduling, LEO appointment tasks, and other administrative tasks as needed The successful candidate will utilize department,

college and campus resources to form internal and external partnerships. We are seeking self-motivated individuals with interests in the area of higher education administration.

Responsibilities Responsibilities may include but are not limited to: Act as first point-of-contact for faculty, staff, students and guests. Support the daily operations of the department as well as the college, when needed. Tasks will include composing correspondence, preparing documents, taking and disseminating meeting minutes, coordinating communications, answering questions and email inquiries, copying and collating materials, formatting and proofreading documents, managing electronic and hard copy filing

systems, and collecting/tracking/reporting data/information as needed to support the productivity of the office.

Create a welcoming, organized, efficient and professional office environment, and serve as the front-line resource of information for faculty, staff, students, and guests. Assist with scheduling meetings and conference calls. Assist with organizing, obtaining, and preparing all relevant materials, agendas and minutes to ensure supervisor and department leadership are properly informed and prepared, generate various reports and documents when needed. Assist department and CASL, if needed, with course scheduling, LEO letters and review tracking, onboarding new faculty and staff.

Assist administration with first level financial reconciliation. Manage travel arrangements, including air (domestic and international) and ground transportation and hotel arrangements. Assist faculty and staff with compiling and completing Concur reports. Support purchasing needs for the department by creating/monitoring non-purchase order, P-Card and Market Site transactions, per U-M specifications. Provide support for hosting, receptions, office meetings, and special events. This may include, but is not limited to: coordinating logistics for events/meetings (arranging space, food, A/V, and other equipment as needed), coordinating communications, and monitoring budget.

Assist with CASL or department projects and administrative tasks as needed. Required Qualifications Seeking a self-motivated individual with interests in the area of higher education administration who possesses the following qualifications, attributes, and skills: Demonstrated high-level interpersonal skills and positive service-oriented attitude Ability to take initiative, solve problems, adapt to changes quickly, make independent judgements, and work effectively and independently Excellent written and verbal communication skills.

High level of professionalism and ability to handle confidential information. Excellent organizational skills. Proficiency in the Microsoft Suite. Ability to communicate effectively in a culturally diverse environment. Ability to work as a part of a team. Experience with prioritizing and handling multiple assignments and deadlines simultaneously when needed; ability to adjust to changing priorities and receive direction from multiple people. Intermediate level High school education or equivalent and More than 2 years of experience in a related area supporting administration Associate level High school education or equivalent One to two years of experience in a related area supporting administration Desired Qualifications Associate's or Bachelor?

s degree plus 2 years of office-related administrative support experience. Experience assisting in coordinating meetings and event planning. Familiarity with university travel/expense, and procurement policies and procedures is highly desired. Proficiency in the Google Suite Experience with M-Pathways, Concur, and other U-M administrative systems. Administrative support experience in a U-M department or program.

Familiarity with and demonstrated engagement in efforts supporting diversity, equity and inclusion. Work Schedule 40 hours per week Monday through Friday from 8:00 am through 5:00 pm with the possibility of a hybrid option. Underfill Statement This position may be underfilled at a lower classification depending on the qualifications of the selected candidate. Background Screening The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checksare performed in compliance with the Fair Credit Reporting Act.

U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer. PDN-9ae3ec9-aec1-f8ebf1ffd4ad