Administrative Assistant

assisting with data analysis. Attention to detail and strong organizational skills are a must. If you're interested in joining our creative team, let me know and I can provide more details!

visitors Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail Prepare communications, such as memos, emails, invoices, reports and other correspondence Write and edit documents from letters to reports and instructional documents Requirements High school diploma or equivalent required Previous experience in a secretarial role Excellent organizational, time management and communication skills Working knowledge of basic bookkeeping Strong interpersonal skills and adaptability Salary $1100 - $1450 /week Job Type Full-time Location: Houston, TX THIS WILL BE AN OFFICE JOB AND CANDIDATES MUST WORK IN THE OFFICE WITHIN THE NEXT 3 WEEKS Powered by Jazz HR

and maintaining business reviews and sales presentations creating/preparing Power Point presentations. Generates, runs and formats reports/spreadsheets in Excel. Procures office, promotional and IT supplies for the Sales team. Manages phone calls and calendar events for the Head of Americas Sales and manages/coordinates multiple leadership/team calendars.

Coordinates travel arrangements online and via phone and email. Attends key Sales meetings to record meeting minutes and video minutes (MS Teams required). Types and/or edits correspondences, answers telephone/email inquiries from field and customers, compiles monthly reports, makes travel arrangements, tracks vacation/occasional absences,

manages all aspects of sales office, coordinates meetings, runs reports. Maintains sales and customer data in Coordinates and assists in preparation of sales meetings and customer meetings, including preparing conference room, materials and catering.

Maintains departmental files including updates and changes to materials. Organizes and keeps information in shared sales network folders (group calendars, print and digital collateral assets, spreadsheets, strategic sales plans, and other information as needed). Responsible for routing contracts and customer purchase orders for executive signatures in Docu Sign. Coordinates onboarding activities for new Sales employees. Qualifications Proficiency

in MS Office products (Word, Excel, Teams, Power Point, Share Point and Outlook), and SAP Concur preferred.

Must have an ability to receive direction from multiple individuals while having an ability to prioritize deadlines. Must have excellent organization skills. Detail oriented and able to multi: task and manage multiple projects simultaneously. Able to work in a fast: paced environment that contains a high degree of uncertainty and complex interactions. Must be reliable, flexible and able to handle confidential information. Must have an upbeat attitude and ability to work independently. Must physically report to the office four days/week and work collaboratively with the other administrative assistants often sharing tasks and willing to back others up when they are on vacation.

Superior attitude toward colleagues and the ability to maintain positive working relationships.

(PCEG). Think you've got what it takes? Responsibilities • Acts as Administrative Liaison to the Director or other leaders • Provides secretarial support as needed such as drafting, typing, proofreading, copying, and distributing correspondence, reports, and other materials by designated due date and as required to produce accurate and professional documents in compliance with graphic standards as directed by supervisor • Composes, formats, and proofreads a variety of materials including typewritten correspondence, memoranda, and various reports as instructed • Accurately prepares appropriate requisitions and obtains signatures and approvals for the purchase requests, contract renewals, purchase

orders or any internal/external services • Maintains departmental organizational charts, departmental forms, department intranet website and/or policy and procedures • Maintains and edits Managers and Assistant Director in timekeeping system for Director's approval • Maintains an in-depth knowledge of computer applications and detailed databases and the ability to produce presentations, brochures, reports, etc.

using Word, Excel, Power Point, Access, Publisher, etc. Qualifications • Being fully vaccinated against COVID-19, including any booster dose(s) of the COVID-19 vaccine recommended by the Centers for Disease Control when eligible, is required for all employees at Texas Children's,

unless approved for a medical or religious exemption • High school diploma or equivalent required • Bachelor's degree preferred • 3 years administrative support experience required Since 1954, Texas Children's has been leading the charge in patient care, education and research to accelerate health care for children and women around the world.

When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children's hospital in Texas, and among the top in the nation by U. S. News & World Report as well as recognition from Houston Business Journal as one of this city's Best Places to Work for ten consecutive years.

Texas Children's comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Center for pediatric research; Texas Children's Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children's Hospital West Campus, a community hospital in suburban West Houston; and Texas Children's Hospital The Woodlands, the first hospital devoted to children's care for communities north of Houston.

We have also created the nation's first HMO for children, established the largest pediatric primary care network in the country and a global health program that is channeling care to children and women all over the world. Texas Children's Hospital is also academically affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation. To join our community of 14,000+ dedicated team members, visit texaschildrenspeople. org for career opportunities. You can also learn more about our amazing culture at infinitepassion.

org. Texas Children's is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, interactionual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.