position is also responsible for related clerical duties and administrative support functions in the daily operation of the department. ESSENTIAL FUNCTIONS: Compiles, prepares and verifies listings of accounts payable claims to be submitted to the Finance Director for City Council approval; upon approval, prepares and forwards claims according to established policies and procedures.
Prepares the listing of bills for the city council minutes. Responsible for the reconcilement of vendor statements Assists with the fixed asset records, in part by forwarding new purchase information to the Senior Accountant II at the time invoices are paid. Assists cashier by helping at the front counter;
receives a variety of payments from the general public such as utility payments, licenses and permits; completes standardized forms regarding the receipts of payments Answers the telephone, takes utility payments over the telephone, takes messages and refers caller to appropriate source for assistance or provides information to callers, as needed.
Assists in balancing city funds, reconciling accounts and maintaining monthly financial reports related to accounts payable; assists in the preparation of financial records. Prepares miscellaneous accounts receivable billing invoices and monthly receivable reports for all departments of the city, coordinates the collection of receivables. Records
and reports postage meter activity and monitors and maintains adequate funding of postage accounts.
Provides public records and information to citizens, the media and other agencies, upon the discretion of the Finance Director. Performs a variety of clerical duties such as data entry and photocopying, and other related duties as needed. Operates standard office equipment in the performance of job duties, i. e. fax machines, copier, personal computer, calculator, etc. Establishes and maintains positive public relations with the general public, other employees, community groups, other governmental agencies and municipal officials. MARGINAL FUNCTIONS: The job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee.
Other duties, responsibilities, and activities may change or be assigned. ESSENTIAL KNOWLEDGE, EXPERIENCE AND ABILITY: Knowledge of and ability to apply general principles utilized in private or public sector accounting, business or finance administration. Knowledge of and ability to utilize record keeping/bookkeeping principles and procedures. Knowledge of and ability to apply general principles of accounts payable and payroll functions. Knowledge of and ability to perform input and retrieval functions utilizing a variety of computer programs dealing with word processing, spreadsheet and databases.
Knowledge of and ability to apply routine office procedures and standard clerical techniques. Knowledge of and ability to perform accurate mathematical calculations such as addition, subtraction, multiplication and division, using a calculator, ten-key adding machine or manually. Ability to learn and apply city, state and federal laws, policies and regulations which impact municipal record keeping, bookkeeping activities and financial transactions.
Ability to learn and apply state statutes and the City Code. Ability to learn the city's responsibilities and ability to use independent judgment in the performance of duties. Ability to accurately prepare, analyze and maintain financial information, records and reports with a high level of attention to detail. Ability to learn the various community resources and agencies available to the general public. Ability to maintain the confidentiality of appropriate communications, documents and transactions. Ability to perform job duties efficiently while managing frequent interruptions. Ability to accurately prepare and maintain various records, reports and other departmental documents.
Ability to plan and organize a personal work schedule, set priorities and meet deadlines. Ability to operate the Finance Department's various software packages and tools. Ability to key accurately using a personal computer. Ability to deal with the general public in a courteous and tactful manner. Ability to operate standard office equipment. Ability to understand and follow both oral and written instructions. Ability to communicate effectively, verbally and in writing, in English. Ability to establish and maintain effective working relationships with the general public, other employees, and municipal officials.
Ability to maintain regular and dependable in office attendance on the job, including attendance and job performance for possibly prolonged periods of time when called out on short notice due to weather conditions, emergencies, and similar situations of public necessity. ESSENTIAL EDUCATION, CERTIFICATION AND/OR LICENSES: Must possess a valid driver's license at the time of hire. Must possess Associates Degree and/or successful completion of sixty (60) semester credit hours from an accredited college or university with major work in accounting, finance, business administration or a related field, or an equivalent combination of education, training and experience.
Must have working knowledge and experience in computer software for accounting, spreadsheets and word processing Prefer a minimum of 2 years of experience in accounts payable. Must be bondable. ESSENTIAL PHYSICAL DEMANDS AND TYPICAL WORKING CONDITIONS: Work is generally performed indoors in an office setting and requires routine bending, lifting and carrying office supplies, books, files and other materials.
The incumbent is required to frequently sit for extended periods of time, talk, hear and must have the ability to transport themselves to and from various locations within City Hall. Hand-eye coordination is necessary to operate computers and various other pieces of equipment. While performing the duties, the incumbent is required to use hands to finger, handle, feel or operate objects, tools or controls and to reach with hands and arms. Work hours may occasionally be required in times of darkness. Vision abilities required include close vision and the ability to adjust focus. The noise level is usually quiet or moderate.
Work requires extensive interaction with the general public and may be stressful when dealing with citizens and/or meeting deadlines. Requirements ESSENTIAL EDUCATION, CERTIFICATION AND/OR LICENSES: Must possess a valid driver's license at the time of hire. Must possess Associates Degree and/or successful completion of sixty (60) semester credit hours from an accredited college or university with major work in accounting, finance, business administration or a related field, or an equivalent combination of education, training and experience. Must have working knowledge and experience in computer software for accounting, spreadsheets and word processing Prefer a minimum of 2 years of experience in accounts payable.
Must be bondable.
of progressively responsible work experience in an accountant, controller, or related position is required. Experience must include the following skills: Skill in accounting and full understanding of GAAP. Skills in reading, writing, communication and presenting in English.
Skill in Quick Books, Microsoft Excel and Word and video meeting software Skill in analyzing and interpreting financial statements. Skill in relationship building and coaching. Valid driver’s license and passport. Job duties include the following: Assist customers by designing and conducting customer-related training and development programs to improve individual skills or organizational performance, and include the
following: Present information with a variety of instructional techniques or formats, such as role playing, simulations, team exercises, group discussions, videos, or lectures.
Obtain, organize, or develop training procedure manuals, guides, or course materials, such as handouts or visual materials. Evaluate modes of training delivery, such as in-person or virtual, to optimize training effectiveness, training costs, or environmental impacts, along with our Director of Instructional Design. Offer specific training programs to help workers of our customers maintain or improve job skills. backss training needs through talking with customers. Monitor, evaluate, or record training activities
or program effectiveness, along with Director of Instructional Design.
Design, plan, organize, or direct training programs for customers. Monitor training costs and prepare budget reports to justify expenditures. Keep up with developments in area of expertise by reading current journals, books, or magazine articles. Attend meetings or seminars to obtain information for use in training programs or to inform management of training program status. Coordinate recruitment and placement of training program participants, including asking customers to come to training. Schedule classes based on availability of classrooms, equipment, or instructors. Create Content, Tools & Training Identify contractor issues and determine needs for content, tools, and training.
Research best practices in accounting and be ahead of the curve on content, tools, and training presented to the network. Create content, tools, and training. Work with the creative team to secure assets needed for content, tools, and training. Deliver on every deadline with high quality, complete, accurate, and on time work. Train & Develop Contractors Conduct high quality training for contractors. Develop contractors to enable individual and business success. Proactively contact contractors to offer support and build relationships.
Return contractor communications within 24 hours unless a sooner response is needed. Move quickly to address contractor issues and deliver on everything promised. Report every contractor contact in the CRM and to the Business Coach as needed. Visit & Host Contractors Visit and host (“visit”) contractors approximately 6-8 times per year. Prior to the visit (and, if possible, prior to agreeing to the visit), coordinate with the contractor’s Business Coach to gain information and ensure the visit meets strategic goals. Serve as an ambassador for the company. Create a Foundation Supportworks experience.
Report on visits in the CRM and to the Business Coach. Deliver or ensure delivery of everything promised to the contractor during the visit. Maintain Licensure and Expertise Maintain CPA License. Successfully complete all continuing education hours needed for license on a timely basis. Stay current on all changes to accounting procedures and principles. Stay current with Quick Books and associated software. Rock Completion Be willing to take on departmental and individual rocks as needed. Complete rocks in a timely, complete, and high-quality manner.
Collaborate and communicate well cross-functionally as needed to complete rocks. What We Do Supportworks comprises a family of distinct companies that share a single purpose: to redefine the contractor industry. Foundation Supportworks develops, manufactures, and distributes foundation and concrete repair products to a network of home repair contractors across North America and beyond. Hello Garage, is a franchise system that’s opening up the possibilities in the garage renovation space. And Solution View is a software company that develops digital tools that radically improve the contractor-homeowner experience.
Supportworks is an Equal Opportunity Employer (EOE). Current employees eligible for referral bonus as per company policy with regard to this position. Powered by Jazz HR