Certified nursing assistant i

trainings, creating documents, creating power point presentations and forms, data entry into our HR system and Learning Management System.

In addition, this position will update various logs, department budget and creating reports as needed.

The Administrative Assistant will be responsible for daily mail and Fed Ex packages, will be taking inventory of office/coffee supplies and replenishing weekly, and processing and coding department invoices. In addition, this position will be a backup to our main receptionist. Essential Functions and Duties Data entry as needed. Prepares and maintains general HR Department filing and scanning. Scans documents and efiles in corresponding drives.

Support & coordinate registration & attendance for on-demand training or live training events. Coordinate schedule, instructors, and/or materials for training events.

Work with the Director, Training & Development to manage data on training programs including cost and attendance/completion reports. Retrieves incoming mail from mailboxes and distributes the mail, process outgoing mail, process any outgoing Fed Ex packages and/or distribution of incoming Fed Ex packages. Will help cover main Receptionist for daily breaks and/or lunches as scheduled and during trainings, vacations, leaves of absence or when they call off sick. Answers heavy phones and directs callers as needed. Assist guest

and vendors as needed. Responsible to inventory, order and stock office supplies staying within budget.

Responsible to inventory, order, and stock supplies in kitchens. Such as coffee, sugar, creamer, tea, paper plates, plastic utensils. Restock kitchens once per week. Codes HR department invoices and submits to Senior HRBP timely for payment. Tracks purchases for HR and enters onto the HR budget as requested. Participates in HR staff meetings. Attends webinars and trainings as assigned by Senior HRBP. Assist, as requested in organizing meetings including preparing meeting room, setting up refreshments, and maintaining facilities when needed. When requested by Senior HRBP, will coordinate employee events including retirement parties, picnics, potlucks, luncheons, company sponsored events, flu clinics, training classes and special programs when needed.

Work with Senior HRBP in decorating the facility, including the lunchrooms, for special occasions and holidays. Must be able work overtime as required. Adheres specifically to all company policies and procedures, Federal and State regulations, and laws. Display dedication to position responsibilities and achieve assigned goals and objectives. Always represent the Company in a professional manner and appearance.

Understand and internalize the Company's purpose. Display loyalty to the Company and its organizational values. Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others. Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and; respect the diversity of our work force in actions, words, and deeds.

Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation. Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations. Other duties as assigned. Qualifications Education, Knowledge, Skills and Experience Required Education: High School Diploma or equivalent required.

A college degree a plus. Required Knowledge: Keep all matters confidential to protect the Company. It is critical to be able to handle sensitive situations and information and always maintain confidentiality. Must always employ excellent judgment and professionalism. Required Experience: Three (3) to five (5) years of previous experience in an administrative role. Must be comfortable using a phone system with multiple lines and paging as needed. Experience in clerical work, data entry, data auditing, and report writing.

Must have a high level of integrity as proven personally and professionally. Preferred Experience: Previous experience working in a distribution or manufacturing setting. Previous experience in health care a plus. Required Skills: Must have strong working knowledge of Microsoft Office applications, specifically Excel, and Power Point. Proficient and accurate in data entry and keyboarding 50 wpm. Must have strong organizational skills. Must be able to follow processes and complete repetitive tasks. Must be able to learn complex processes quickly and find ways to improvement processes.

Must have strong ability to research and find solutions. Must be able to gather and analyze information skillfully. Must display an excellent attention to details and ability to catch errors. Required to handle a variety of situations and needs from callers in a calm, friendly, efficient manner. Must be a motivated, creative, energetic and be able to multi-task projects and priorities. This position will require the candidate to be adaptable, transparent, and a quick learner with the ability to effectively work in a fast-paced environment and change gears in a moment's notice.

Must have excellent verbal and written communication skills, including interfacing and corresponding with multiple levels of management. Must have excellent customer service and organizational skills with a detail-oriented approach to problem-solving. Must have the ability to work with limited supervision and as part of a team. Physical requirements Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for long periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled.

Must have the ability to lift and maneuver items of at least 35 lbs. Must have the ability to travel occasionally. Working condition include normal office setting. Mental Demands Learning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service. Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations' situations.

Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions. Direct Reports None EEO/AAP Statement FFF Enterprises/ Nu Factor is an equal opportunity employer to all and prohibits discrimination and harassment based on the following characteristics: race, color, caste, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic conditions), genetic information, marital status, interaction (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), interactionual orientation, veteran or military status, medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or any state protected leaves), domestic violence victim status, political affiliation, reproductive health decision-making, and any other characteristic protected by state or federal anti-discrimination law covering employment.

These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. PDN-9ae1841a-37dd-42ee-be31-ce98099b3b6d