is given a healthy work-life balance, so we support and value your time in and out of the clinic setting. With an impressive benefits package for providers including free healthcare options and loan reimbursement grant opportunities, we hope you will consider joining our growing team!
GENERAL RESPONSIBILITIES Responsible for general and specialized supply ordering and monitoring, as well as specific accounts payable vouchering and system maintenance. This role works collaboratively with other stakeholders both inside the Accounting/Finance teams and within the organization on the tracking and provisioning of approved equipment, goods, etc. ESSENTIAL DUTIES Assists all clinic/program managers
with equipment and supply purchases. Ensures that written bids are obtained as appropriate according to the current accounting policy and procedures and federal procurement policies (if applicable) for all corporate equipment purchases.
Assist sourcing strategies that drive cost reduction and process improvement with the department, and throughout the company Maintains Purchasing Order systems, including generating purchase orders, and user management. Keeps record of contractual services. Verifies contract payments according to contract limits or payment schedule Maintains corporate files on all contractual service and supplier vendors. Assists Accounting with reconciling various general
ledger account(s) monthly. Assists Purchasing Lead with Asset Management.
Evaluates potential donation of equipment and supplies to insure that items are appropriate for use by the corporation prior to acceptance. Maintains inventory on donated and idle equipment and property for the corporation. Reports periodically on the availability of these items to division and other corporate leaders. Stores office supplies in an orderly fashion within the storage room. Acts as the receiving clerk for all office and general supplies sent through the receiving entrance. Verifies price, quantify and dates on all merchandise received on packing slips. Prepares invoice, packing slip and purchase order documentation for submission and payment.
Provides guidance and assistance to programs in all aspects of purchasing. Orders supplies from vendors and prepares purchase order(s) for approval and signature. Analyzes procurement activities and recommends improvement through standardization of supplies throughout Terry Reilly services. Orders and maintains name plates and business cards for all employees. Assists the Accounts Payable Specialists with posting business transactions, process invoices, and verify financial information for use in maintaining accurate accounts payable records for the organization.
Maintains contract file records to ensure that contracts are up-to-date, payments do not exceed the maximum amount or limits, and monitors contract compliance. Provides adequate documentation and history (including e-mails and/or other written materials) on disputed vendor invoices and other contract issues. Confidentiality is maintained and HIPAA policies are always complied with. Performs other related duties as assigned by supervisor. MINIMUM QUALIFICATIONS Associate degree in business, supply chain management, or related field required OR Two years' applicable supply chain purchasing experience in lieu of education requirement Proficient use of supply chain related systems including but not limited to data analysis, procurement, and inventory.
Strong knowledge of computer operations; Microsoft Office products experience required. Must possess excellent data entry skills. Excellent interpersonal, listening, and verbal communication skills. Excellent verbal and written communication skills. Ability to work diligently with attention to details under minimal supervision Must be able to work well with others and meet strict deadlines.
Able to lift or move boxes up to 30 lbs. Able to work flexible hours and days. Capable of working with minimal supervision. PREFERRED QUALIFICATIONS Three years of healthcare related office experience. Bachelor's Degree in business, supply chain management or related field. Terry Reilly Health Services is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, interaction, interactionual orientation, gender identify, national origin, disability, or protected Veteran status.
