and document creation and management—knowledge of clerical and office procedures and administration. Intermediate computer skills and knowledge of Microsoft Suite. In addition to copying, filing, and assisting with data entry, this position will facilitate special assignments as required.
Critical to the success of this role is the ability to maintain confidentiality of sensitive information. The position exercises considerable independence of action in routine administrative matters, which involves handling a broad scope of proprietary and sensitive information. This is a split position between County Administration and flex work as assigned. Essential Job Functions Reasonable accommodation
may be made to enable individuals with disabilities to perform essential functions. Provides administrative support to multiple departments, which includes but is not limited to drafting correspondence and memorandums; reviewing, responding to, and screening e-mails, phone calls, and mail; scheduling and coordinating meetings; interacting with public officials, external agencies, County staff, media, and the public.
Performs special projects and prepares various forms and reports. Reviews and verifies materials for completeness and conformance with established standards and policies. Develop and manage robust and respectful working relationships with co-workers, department heads, County
Court members, media, and the public. Keep current with trends and developments related to essential jobs and technology competencies.
Must be able to work collaboratively with members of multiple departments or work independently depending on the assigned task. Processes various administrative forms, maintains and updates County records and information tracking system. Must be able to make appropriate decisions based on work experience and training; applies judgment to resolving problems, analyzing data, and making decisions; tracks department issues and assures the effective communication of operational information; duties may vary according to job assignment.
Maintains and updates various computer databases and files; enters, edits, and retrieves data and prepares reports; reviews and processes invoices, requisitions, and unique government documents. Occasional travel within the County may be expected to assist multiple departments. Perform other applicable duties as assigned. Competencies Ethical conduct. Technical capacity. Time management. Strong written and verbal communication skills, including public speaking and presentation. Interpersonal skills Flexibility. Initiative. Ability to organize and prioritize. Critical thinking and problem-solving.
Teamwork and collaboration. Supervisory Responsibility This position has no supervisory responsibilities. Work Environment This position primarily performs duties in an open public office setting with considerable variation in the pace of activity. Physical Demands An employee must meet the physical demands described here to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to talk or hear. The employee must frequently sit, stand, walk, lift, and reach with hands and arms. Ability to lift to 20 pounds, twist, and bend; however, some filing, lifting, and carrying may be required.
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Position Type and Expected Hours of Work This full-time, on-site position; working days/times will be Monday through Friday, 8:00 a. m. -5:00 p. m. This position requires physical presence in performing work responsibilities and does not qualify for remote work. Additional hours may be required under exceptional circumstances. Travel Travel is not required for this position. Required Education and Experience Any fitting combination of experience and training that would provide the required knowledge and abilities is qualifying.
A typical way to obtain the knowledge and ability would be a high school diploma and three to five years of progressively responsible experience in a position related to public office administration. Preferred Education and Experience Associate degree preferred, although not required. Safety Sensitive Requirements This position is not considered to be a safety-sensitive position. AAP/EEO Statement Crook County is an equal-opportunity employer. This position is “at will”.
Crook County or the employee may terminate the relationship at any time, with or without cause. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time, with or without notice.
