(AR), Payroll, and various administrative functions. The position is responsible for the AP/AR processes as well as the associated reconciliations and analysis; reviewing and reconciling financial data; correcting inaccuracies; and proposing changes to improve internal controls or improve efficiencies.
The position is also responsible for processing payroll accurately on a bi-weekly basis. The Accounting and Payroll Specialist is expected to accomplish routine tasks independently and to handle non-routine responsibilities with a moderate amount of supervision and instruction from Senior Accountant and Finance Manager. DUTIES AND RESPONSIBILITIES ACCOUNTING (40%) Administers the Accounts
Payable (AP) process for JCLS. Performs all aspects of the AP functions including matching purchase orders to invoices, entering invoices into the District's financial software and processing check runs according to department deadlines and internal controls.
Acts as primary contact within the Finance Department for purchase orders, including reviewing requisitions and invoices for accuracy and compliance with procurement policy and departmental guidelines. Sets up and maintains AP files in compliance with accounting policies, best practices and archiving requirements. Provides accurate and effective document preparation and records management relative to the AP function in accordance
with record retention policies and laws. Sets up and maintains the Account Receivables (AR) process for the District.
Performs all aspects of the AR functions including matching Friends and Foundation fund requests to invoices, creating invoices and processing AR according to department deadlines and internal controls. Reviews credit card transactions and statements; monitors for compliance with District purchasing guidelines; and verifies proper account coding. Sets up new vendors and maintains vendor W-9 forms in accordance with IRS regulations. Reconciles vendor statements monthly by matching payments to amounts due on vendor statements and reviewing vendor statements for accuracy.
Researches and resolves any outstanding balances on accounts, including telephone, mail or email communications with vendors. Produces 1099 forms and ensures compliance with Federal and State reporting requirements. Generates operational and summary reports. Prepares and enters journal entries and balances AP system detail to summary accounts. Assists in annual audit by preparing assigned reports or providing documentation. Researches and recommends programs, policies and procedures to improve the effectiveness and efficiency of the AP function, including new software, internal controls, new electronic payment technologies and customer service.
Provides input regarding policy and procedural changes and improvements taking into account sound internal controls. Monitors processes for Federal and State compliance and best practice. Monitors and reviews outstanding checks. Processes voids and/or reissues as needed. PAYROLL (60%) Manages the configuration, maintenance, modification, operation and implementation of the payroll module(s) in the District's financial system; identifies and resolves ongoing functional and technical issues; coordinates, configures, maintains and tests system modifications; creates and updates employee master files; identifies and recommends system enhancements to improve internal controls and efficiencies, and to be in compliance with federal and state payroll laws and regulations.
Audits, develops, defines, maintains, modifies and prorates payroll time entries, including deduction and benefit codes to facilitate payroll processing and reporting to internal and external parties. Coordinates and responds to department representatives and employees with regard to data entry and questions related to bi-weekly payroll processing.
Enters and reviews for accuracy all payroll system changes arising from policies or process improvements, including hours and scheduling codes, benefit codes, accrual codes, pre- and post-tax deduction codes and tax rate tables. Prepares and distributes payroll checks and coordinates direct deposit electronic funds transfers and notices in accordance with state time requirements. Reconciles payroll registers and other payroll-related general ledger accounts; processes payment back-up paperwork for deductions, payroll taxes and District paid benefits. Issues and ensures timely distribution of manual checks for separations, retirements and approved draws.
Prepares and submits payments for employee benefit payments to applicable vendors. Prepares and inputs all journal entries related to payroll processing. Researches, responds to, analyzes and resolves various employee, department and management inquiries and/or complaints related to payroll processing. Maintains and utilizes the Oregon Payroll Reporting System (OPRS) for electronic quarterly reporting. Prepares, reconciles and submits bi-weekly federal and state tax payments utilizing accounting software for preparation and reconciliation purposes and on federal and state websites for payment.
Files all federal and state quarterly and annual payroll tax related reports including 941s, OQs, 132s, etc. Compiles information for payroll tax reporting on a quarterly and annual basis, and completes General Ledger fiscal year end payroll system reconciliation. Reconciles workers' compensation wages to quarterly federal tax reports in preparation for workers' compensation audits. Completes calendar year reconciliation of the payroll system and issues W-2 statements; ensures the timely transmission of W-2 information to the Social Security Administration.
Updates and reconciles benefit election forms to employee's payroll record and to associated payroll registers; uploads bi-weekly contribution files for benefits and deductions to third party vendors. Performs month-end and year-end closing processes for payroll, including preparation of audit work papers, related financial analyses and Annual Financial Report payroll sections as required for the annual audit and workers' compensation audit. Provides backup to other areas of responsibility within the job group. Regular attendance. Performs other duties as assigned.
Researches and recommends programs, policies and procedures to improve the effectiveness and efficiency of the AP function, including new software, internal controls, new electronic payment technologies and customer service. Provides input regarding policy and procedural changes and improvements taking into account sound internal controls. Monitors processes for Federal and State compliance and best practice. Monitors and reviews outstanding checks. Processes voids and/or reissues as needed. QUALIFICATIONS MINIMUM QUALIFICATIONS Associates Degree from a regionally accredited college with coursework in computerized accounting systems, billing, business administration or a related field.
Two years of experience processing full cycle accounts payable and payroll using computerized accounting systems. OR High School Diploma Five years of experience processing full cycle accounts payable and payroll using computerized accounting systems. DESIRED QUALIFICATIONS Governmental, nonprofit, and/or fund accounting experience preferred. Experience processing full cycle bi-weekly payroll for more than 100 exempt and non-exempt employees. Accounts payable and/or payroll certification from an accredited institution or agency.
SPECIAL REQUIREMENTS/LICENSES Criminal background check required.
a positive member of the store team and consistently provide an exceptional customer experience. Responsibilities Core Accountabilities: CUSTOMER CENTRICDelivers an engaging, positive and authentic customer experience with all customers Focuses on full-price selling while maintaining awareness of product value and promotions Handles customer situations in compliance with policy and procedures, attempts to " solve for yes" and partners with the leadership when dealing with escalated issues Completes all assigned tasks in a timely and efficient manner Executes all visual directives and maintains visual standards set by the company and as directed by the management team Supports high standards
of organization and cleanliness, promoting safe working and shopping environment to maximize the customer experience Upholds and complies with all company policies as outlined in the Policy and Procedure Manual, Code of Business Conduct, Employee Policy Guide and the Safety Program Complies with all Loss Prevention policies, and communicates violations directly to the leadership team or via the Silent Witness Hotline Shares feedback from customers with the leadership team to improve the overall customer experience RESULT DRIVEN Actively participates in all company and store contests and events Stays current on all financial goals and priorities Support the leadership team in achieving all sales
and operational goals Supports and executes all digital sales strategies including ship from store and BOPIS within the store AUTHENTICITY Reflects the Pac Sun brand by demonstrating passion and affinity for product, brands, fashion and trends Contributes to positive working environment by consistently exhibiting core value behaviors Maintains and drives the company's fashion image by adhering to the Employee Appearance Guidelines Demonstrates willingness, aptitude, and initiative to learn what is unknown about product, brands, fashion and trends Strives to improve individual performance while working as a productive member of the team Qualifications Education/Experience Required: Passion for product, brands, fashion and trends High School Diploma or equivalent preferred Effective written, verbal and presentation skills Strong communications skillinteractioncellent time management skills Proficient in math and possesses strong computer skills Physical Requirements: The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job.
The associate must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 35 pounds.
The associate must frequently sit/stand for long periods of time and climb ladders as needed. While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach, twist or squat. Ability to maneuver around sales floor, stockroom and office areas. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Ability to work in open environment with fluctuating temperatures and standard lighting.
Hotel, Airplane, and Car Travel may be required SM and above roles only. Position Type/Expected Hours of Work: This is a part-time temporary position. As a National Retailer, flexibility with work schedule (able to work weekends, nights, peak holiday periods) is required. Other Considerations: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.
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