Loews Arlington will offer the latest and greatest amenities, a modern and forward-thinking design, and service excellence at every turn. This position is responsible for processing all incoming/outgoing communications, handling Maintenance Request processes, coordinating purchasing operations, as well as assisting the Chief and Assistant Chief Engineer with maintaining all required records and preparation of all reports for the department.
Essential Functions and Responsibilities Answer phones, take and transmit messages Greet vendors, suppliers and visitors to the department Assist, direct subcontract labor, vendors and/or suppliers to the areas needing their attention Process all Maintenance
Requests Work Orders transmitted to department Maintain completed Maintenance Requests records Return department copy of all completed Maintenance Requests to initiating department Maintain departmental " Activity Board" Prepare purchase requisitions for all materials necessary to maintain daily operation of department Upon receipt of approved purchase requisition, prepare purchase order and distribute copies to appropriate parties.
Confirm receipt of purchase order by vendor and track progress till received Receive deliveries/confirm accuracy of shipping invoice by comparison to purchase order Code incoming invoices with proper departmental codes for Chief Engineer cost allocation
Maintain materials purchase order files for all vendors/suppliers Maintain/Update departmental " Check Book" / expense log, cross-reference to budgetary guidelines for analysis of operating efficiency.
Bring discrepancies to Director and/or Assistant Directors attention as needed Work with Accounting Department to resolve any problems associated with purchase orders/receiving tickets Maintain daily attendance and payroll related records to include sign in/out logs, overtime authorization forms, vacation and sick leave records for all departmental employees Establish and maintain records system to document all departmental employee training activities Maintain contact information file for all departmental employees Maintain appointment calendar for Director, track appointments and inform him of scheduled meetings Prepare daily/weekly payroll record for transmittal to Paymaster Prepare payroll analysis information for review by Director Coordinate requests for vacation and vacation schedules, for departmental employees Coordinate interviews and process new hire paperwork for all department personnel Track new hire 30 and 90 day check list processes Process mail for department Prepare memos and letters for transmittal Assist Director and Assistant Director in preparation of all required reports, Maintains copies of and completion log for all required reports Make photocopies when required Transmit / receive facsimile correspondence as necessary Maintain active reader file for Director, Chief and Assistants Maintain equipment preventive maintenance service records Keep minutes for all departmental meetings Organize and maintain department file records Produce/assist in production of all reports generated by department Maintain listing of all hotel storage areas and their contents, provide information to departments as requested Maintain MSDS files to conform with OSHA required standards Other duties as assigned General Promotes applies teamwork skill at all times Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance Is polite, friendly, and helpful to guests, management and fellow employees Attends appropriate hotel meetings and training sessions Complies with required safety regulations and procedures Complies with hotel and department standards, policies and rules Recycles whenever possible Remains current with hotel information and changes Complies with hotel uniform and grooming standards Maintains cleanliness and excellent condition of equipment and work area Executes emergency procedures in accordance with hotel standards Qualifications Effective verbal and written communications skills Typing/Keyboarding skills at or above 40 wpm Ability to operate basic office equipment to include; fax, copiers, calculators, multi-line phone Exceptional organization and record maintenance skills Computer skills to include MS-Office, Computerized Maintenance Management such as Omni Com, Espresso or equivalent Knowledge of Engineering/Maintenance operations Ability to work flexible schedule to include weekends and holidays
at a Great Clips salon, and we'd love for you to be part of that. Fun, Family-Owned Organization of 18 Great Clips Salons in San Antonio! We are a family run organization that has a tight knit feel and we pride ourselves on constantly developing our stylists and offering advancement opportunities.
We have competitive wages, bonuses and offer full benefits! Most of all, we love to have FUN & that's what makes us GREAT! What are salon owners looking for in a great Assistant Salon Manager? Great communication skills A motivating attitude Top-notch technical skills Flexible and organized Driven to achieve goals Licensed to cut hair Requirements: Cosmetology and/or barber license (licensing
requirements vary by state/province)What benefits may be offered by each salon owner in return? Manager training to grow your team and the salon Incentives and recognition for a job well done An immediate customer base Ongoing training for career growth Sounds good, right?
Then the salon owner wants to hear from you! Do what you love doing with a great brand. Join a Great Clips salon team today.
directs visitors to the company. 2. Offers exceptional customer service. 3. Schedule meetings and setting up conference rooms (as directed). 4. Maintains a professional appearance, as well as maintaining composure under high pressure situations. 5. Answers telephones and directs the caller to the appropriate associate.
Will transfer a caller to an associate--------s voice mailbox when the associate is unavailable. 6. Will take and retrieve messages for various personnel. 7. Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information. 8. Receives, sorts and forwards incoming mail. Maintains
and routes publications. 9. Coordinates the pick-up and delivery of express mail services (Fed Ex, UPS, etc. ) 10. May also assist with other related clerical duties such as photocopying, faxing, filing and collating.
11. Maintain supplies for copy/coffee machines and request maintenance as necessary 12. Maintains and keeps up-to-date with policies and procedures and maintains confidentiality of related business 13. Develops and maintains an effective professional working relationship with visitors and other office employees 14. Documents concisely, precisely and accurately on all records or documents as indicated by policy. Above mentioned are done 95% of the time. Marginal Duties Other
duties as assigned done 5% of the time. Supervisory Responsibilities This job has no supervisory responsibilities Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and/or Experience 1. Possession of a high school diploma or equivalent (GED) and 6 months to 1 year of relevant experience and/or training, or equivalent combination of education and experience. 2. Possession of strong organizational skills. 3. Excellent verbal and written communication skills. 4. Possess exceptional interpersonal communication skills.
5. Ability to work independently on assigned tasks as well as to accept direction on given assignments. 6. Able to work collectively with the administrative team associates. Language, Mathematical, and/or Reasoning Ability Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to communicate in a high pressure environment. Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Ability to constantly sit, walk, stand, and/or lift 2.
Ability to frequently utilize full range of motion, including crouching, stooping, reaching, bending and twisting 3. Ability to frequently lift, pull, push with assistance approximately 25 pounds 4. Ability to see, hear and distinguish color 5. Ability to prioritize and handle multiple tasks 6. Ability to function independently without constant supervision Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
at a Great Clips salon, and we'd love for you to be part of that. Do you like to be part of others success? do you like to grow others? Then our Assistant Manager Position might just be for you. We offer a competitive salary. with a starting hourly rate of 16.50 + productivity bonus and tips.
Vacation and holiday pay. Apply now and start your career with something that's really GREAT! What are salon owners looking for in a great Assistant Salon Manager? Great communication skills A motivating attitude Top-notch technical skills Flexible and organized Driven to achieve goals Licensed to cut hair Requirements: Cosmetology and/or barber license (licensing requirements vary by state/province)What
benefits may be offered by each salon owner in return? Manager training to grow your team and the salon Incentives and recognition for a job well done An immediate customer base Ongoing training for career growth Sounds good, right?
Then the salon owner wants to hear from you! Do what you love doing with a great brand. Join a Great Clips salon team today.
