understanding that more of the allotted hours will be worked as the time of the event draws closer. The position will report to the Head of Events. Job Duties: Support Speaker and Sponsor communications (40%) Assist Head of Events in communications with conference sponsors and speakers Collect and save speaker and sponsor deliverables (headshots, logos, etc.
) Send and track follow-ups from Head of Events emails Create and Send individual speaker graphics Event Software (Web Ex) and CRM Support (40%) Register speakers Build sponsor profiles in Web Ex Registrant Tagging in Active Campaign (buyers, speaker and sponsors) Ticket Sale reporting (weekly breakdown of registrations) Writing/content/social
media (10%) Social Media: writing post text (in coordination with Marketing Director) Event Staffing and Coordination (10%) Staff Schedules (in coordination with COO) Volunteer coordination Tangible asset management (checklisting, package tracking) Working Hour Requirement A normal, consistent work schedule should be established with the Head of Events, with the majority of hours being worked during normal business hours (Mon- Fri 9AM-5PM).
Position may work mostly remotely from the Bloomington, IN area, but would be available to attend in-person meetings from the Bloomington office weekly. 1-3 standing meetings weekly with MT team members. Less meetings earlier in the year, but frequency
and importance will increase as we get closer to the event.
This position should plan to support event on-site in Santa Monica in October. Skills required: Attention to detail and organization Use of systems for data entry and tracking Proficiency in PC Windows, Microsoft Office, database/project management software, Google Workspace, network file-sharing. Ability to quickly grasp event planning and event hosting platforms Ability to track and follow email trails, and follow up in a timely manner. Exceptional skills in written and oral communication Enthusiasm for the music industry, technology, and innovation. Ability to work in a fast-paced, highly collaborative team-based environment.
Ability to self-motivate, work independently, take initiative, and maintain focus.
