with teammates spread from California to Massachusetts and we blend our collective experience gained from our past roles in non-profits, K-12 schools, higher education, and hospitality to create high-quality teaching and learning experiences for teachers from all over the world.
Who We Are Looking For: An Organized, Proactive Problem Solver The Executive Assistant will be a valued team member and a crucial partner to our Executive Director in navigating competing priorities and goals through strategic time management and support. We are looking for an energetic, positive, trustworthy, and collaborative professional who uses sound judgment and proactively problem-solves. How You’ll Contribute:
Essential Duties and Responsibilities In support of our Executive Director and Leadership team, you will act as an empathetic and trusted partner to help keep our organization running smoothly (65% time).
You will own, create, and support the cadence and schedules of our leadership, and serve as a liaison to our Board of Directors. In your day-to-day, you will: Manage our Executive Director’s individual calendar, travel, and other administrative needs Provide cadence and structure to weekly schedules; coordinate internal meetings and follow-up actions from individual team members based on meeting outcomes. Schedule meetings and work days thoughtfully to ensure productivity and a focus
on priorities. Provide Board of Directors meeting management, scheduling, and minutes In support of the broader operations of the organization, you will assist with routine financial and administrative tasks (35% time), including supporting the Finance & Administration team in completing the month-end financial close process.
In your day-to-day, you might: Handle routine administrative tasks such as managing travel bookings and accommodations as needed; overseeing expense reimbursements; ordering supplies, printed materials, and swag Manage system access and support for the range of tools used (Certify, Egencia, Zoom, Asana, Docusign, and others) Manage remote mail system and storage of branded materials Deposit checks and apply payments to member and vendor accounts Create invoices and track receipt of payments Other AP/AR duties, as assigned What You Bring to the Table: Experience & Qualifications You should be a tech-forward self-starter experienced in learning and using modern tools to solve problems, with a willingness to take ownership and get-it-done attitude.
As our ideal teammate, you are professional, discreet, flexible, and have excellent communication skills. Each day will bring a different set of experiences; you are able to adapt quickly, know when to push and when to go with the flow.
Experience in a fast-paced remote or hybrid environment, with events planning experience a plus. As our ideal candidate, you also have some combination of the following qualifications: 4+ years experience in an Administrative and/or Executive support role 2+ years of experience directly supporting leadership team members at a fast-paced organization Strength in communicating in a professional, timely, and accurate nature, both verbally and in writing High degree of accuracy and attention to detail, strong number sense Proficiency with Microsoft Office and Google Suite; have used Google calendar to manage busy executive schedules Experience editing and proofreading documents and presentations Experience learning and using modern tech tools A solid understanding of administrative fundamentals and discretion in handling sensitive information Sense of humor and ability to adapt quickly to change!
In addition, all candidates: Must be a U. S. citizen or authorized to work in the U. S. Must pass a pre-employment background check Must be able to travel 3-4 times a year within the U. S. and occasionally work outside normal business hours.
Travel costs are covered by CSTA. What We Offer As a nonprofit, we strive to be market competitive with similarly sized organizations, and internally fair in our pay practices. The hiring salary range for this role is $65,000 - $70,000. This represents the target offer range given the scope and experience expectations for this role. In hiring, we are generally open to candidates in a varying range of experiences and levels, and recognize that as a candidate you may be less experienced or more senior than this job description as posted. If that's the case, an updated salary range will be shared with you if you move forward in our hiring process.
CSTA is proud to provide a flexible, engaging working environment with a great team. Other perks and benefits include: Paid time off: three weeks vacation annually, ten days sick leave, ten holidays, one-week office closure for summer break, and one-week office closure at the end of December Flexible schedules with independent work day Fridays Paid parental leave (8-12 weeks) Medical, dental and vision premiums paid at 100% for FT positions and subsidized dependent premiums Technology and work from home subsidy consistent with our bring-your-own-device environment Option to participate in retirement savings plan with generous employer match after six months of employment CSTA Leads Through Our Values CSTA is committed to disrupting systemic inequities and developing inclusive teaching and learning practices.
This extends to our internal team and we regularly seek opportunities to expand our knowledge and better our practices to foster internal equity and a sense of belonging within our team. Read about our values here. CSTA is honored to be an equal opportunity workplace. We realize that by bringing together a team rich in diverse backgrounds, thoughts and experiences, our people, organization, and our members flourish.
We are committed to providing equal employment opportunities regardless of race, color, national origin, religion, creed, genetic information, interaction (including pregnancy, interactionual orientation or gender identity), age, marital status, disability, military or veteran status; or any other protected classifications or characteristics under applicable local laws. What to Expect From Us We strongly encourage you to apply! If we feel your skills, experience, and values match, we’ll reach out about meeting with the team.
During the interview stage, you can expect: An initial “phone” screen (25 minutes). If there’s a good mutual fit for the role, you’ll be invited to next steps in our process. A take-home exercise to demonstrate skills needed for the role; you can expect to spend approximately one hour completing this task Upon satisfactory completion of the task, we’ll schedule an Interview loop with three interviews (1 hour each) with the team members you will working closely with All interviews will be remote via Zoom; we are happy to make accommodations you might need to feel set up for success in our process.
Planned Hiring Timeline: January 3-14: Resumes accepted (Cover letters are encouraged so we can get to know you! ) Week of January 15th: Resumes reviewed and informational interviews scheduled January 25: Informational interviews completed and take-home exercise shared with selected candidates Week of January 29th: Interview loops scheduled with the team February 5-7: Offer made February 21 (or sooner, if possible! ): Approximate start date for the role
The season will run from January through early March. Here’s what you need to know: It’s a FT seasonal position with scheduled hours late January through early March (with possible extension) It's helpful to be flexible throughout the GSGCNWI council geography (may require travel and use of personal vehicle with mileage reimbursement) This position will interact with our volunteers and Girl Scouts We are looking to fill openings in our Joliet Gathering Place!
You can be expected to work the hours below on a rotating basis. Monday, Tuesday, Wednesday, and Friday from 9 a. m. - 4 p. m. Thursday 9 a. m. - 6 p. m. Saturday 8 a. m. - 2 p. m. You will … Work in our cookie cupboard(s), associate
with volunteers and staff and maintain paperwork and update electronic ordering system Oversee and coordinate cookie cupboards at designated site(s) Be trained to use our point of sales system to process orders Keep an inventory of cookies and complete the necessary paperwork Submit cupboard cookie restock orders to appropriate team members as needed Communicate regularly with volunteers and employees from all teams Contribute to the betterment of the Girl Scout movement and the cookie program.and so much more!
Our offices will be closed for the holidays between December 22 and January 1, so we will not be reaching out to candidates during that time. GSGCNWI embraces the unique perspectives
that you obtain in terms of education, opinions, culture, ethnicity, race, interaction, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, interactionual orientation, and beliefs.
We are proud to be an equal opportunity employer. Powered by Jazz HR
The season will run from January through early March. Here’s what you need to know: It’s a FT seasonal position with scheduled hours late January through early March (with possible extension) It's helpful to be flexible throughout the GSGCNWI council geography (may require travel and use of personal vehicle with mileage reimbursement) This position will interact with our volunteers and Girl Scouts We are looking to fill openings in our Homewood Gathering Place!
You can be expected to work the hours below on a rotating basis. Monday, Tuesday, Wednesday, and Friday from 9 a. m. - 4 p. m. Thursday 9 a. m. - 6 p. m. Saturday 8 a. m. - 2 p. m. You will … Work in our cookie cupboard(s), associate
with volunteers and staff and maintain paperwork and update electronic ordering system Oversee and coordinate cookie cupboards at designated site(s) Be trained to use our point of sales system to process orders Keep an inventory of cookies and complete the necessary paperwork Submit cupboard cookie restock orders to appropriate team members as needed Communicate regularly with volunteers and employees from all teams Contribute to the betterment of the Girl Scout movement and the cookie program.and so much more!
Our offices will be closed for the holidays between December 22 and January 1, so we will not be reaching out to candidates during that time. GSGCNWI embraces the unique perspectives
that you obtain in terms of education, opinions, culture, ethnicity, race, interaction, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, interactionual orientation, and beliefs.
We are proud to be an equal opportunity employer. Powered by Jazz HR
Foundation (UIF) to provide technical support and guidance related to gift planning. This includes consulting with frontline major gift officer staff, donors, and professional advisors on matters associated with charitable gift planning, gift planning administrative policies, tax matters, and gift documentation requirements.
Secures major and planned giving commitments (both outright and deferred) through the management of personal portfolio. Travels nationally seeking major gift support. DUTIES & RESPONSIBILITIES: Provides accurate and timely advice, calculations, proposals, documents, and other assistance to development officers, outside advisors, donors, and other inquiring parties
with regard to the technical aspects of outright and deferred gifts; including tax, estate, and financial considerations. Serves as a liaison from the UIF Office of Gift Planning and Trust Services to the three universities.
Provides guidance to prospects and donors regarding charitable giving options as well as funding opportunities pertaining to colleges, departments, and programs. The position will also maintain and manage a portfolio of prospects and donors. Identifies, qualifies, cultivates, solicits, and stewards gift planning prospects and donors for each university and for their own portfolio of prospects through donor-initiated gift planning inquiries, gift planning marketing
responses, and analytics related to gift planning, Stays current with and maintains professional knowledge about tax laws, regulatory changes, industry best practices, standards and other technical aspects of charitable gift planning.
Ensures that all University and UIF administrative standards, procedures and processes are followed, both personally and in guidance provided to others. Provides input into improvements and updates of department processes and documentation. Assists in collaboration with University units, in the implementation of planned gift marketing strategies to prospects and donors and with fundraising campaigns. Delivers training to internal and external stakeholders on gift planning techniques and administrative guidelines related to planned gift documentation as appropriate and in cooperation with Advancement talent management staff.
MINIMUM QUALIFICATIONS: Assistant Director: Bachelor's degree 2 years of experience in fundraising, charitable gift planning or related areas of law, taxation, trusts or investments Associate Director: Bachelor's degree 4-6 years of experience in fundraising, charitable gift planning or related areas of law, taxation, trusts or investments Director: Bachelor's degree 7+ years of experience in fundraising, charitable gift planning or related areas of law, taxation, trusts or investments Preference for direct experience in a gift planning role at a non-profit/higher ed organization PREFERRED QUALIFICATIONS: Experience in a Higher Education institution.
A Juris Doctorate (JD), a Certified Financial Planner (CFP) designation, and/or similar designation strongly preferred for Associate/Director level. Related advanced degree. Competitive benefit package and compensation commensurate with experience. Comprehensive background checks including but not limited to a criminal conviction and credit check will be conducted.
Application Deadline: November 7, 2023 Application Process: For full consideration for the role, all candidates must complete an online application and include a resume and preferably a cover letter. Candidates may create a profile through jobs. uif. uillinois. edu. For further information regarding application procedures, contact Foundation Human Resources at UNIVERSITY OF ILLINOIS FOUNDATIONIS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER PI15334b6a
Here's what awaits you: Share your valuable insights: Utilize your customer service experience to provide insightful feedback on various products and services. Help shape the future: Your feedback will directly influence the development and improvement of products and services used by millions.
Flexible hours: Work whenever your schedule allows, from evenings and weekends to during your lunch break. Earn extra income: Supplement your current income with every insightful opinion you share. No selling, no complaints: This is not a customer service role. You won't be dealing with frustrated customers or resolving technical issues. As a Research Panelist, you'll: Participate in online surveys
and individual interviews. Share your honest and detailed feedback on a variety of topics. Be an active listener and provide thoughtful responses. Maintain confidentiality and adhere to research protocols.
All you need is: Access to a computer, phone or tablet Access to the internet. Fluent English communication. Ability to work independently and meet deadlines. prior experience in customer service isn't required. Ready to make a real difference with your customer service expertise? Join our community of Research Panelists and help us create better products and services for everyone! Click to apply today and look out for email communication from us. Powered by Jazz HR
schedules, monitors performance and recommends the proper discipline as appropriate. --- Training employees in job responsibilities and safe operating procedures --- Interviewing candidates and recommend for hire --- Disciplines employees when necessary and recommend terminations.
--- Ensuring that employees are performing the proper inspections to meet HACCP regulations as well as conducting periodic HACCP audits. --- Reviewing inventory for product rotation on a daily basis to prevent shrinkage and damages. --- Ensuring that shelf pricing is correct and reflects the most recent pricing and market conditions. --- Supervising the receiving of products and ensures that the proper paperwork
is completed. --- Maintaining accurate computer inventory levels by having physical inventories performed on a regular basis and adjustments made. --- Supervising the ordering of products from vendors on a regular basis to assure we have competitive pricing and minimal shrink due to spoilage and not have too much inventory on hand.
--- Coordinating that the pallets stored in the racks have the proper block and date tags. --- Following program to maintain the cleanliness of the area by a regular maintenance schedule of scrubbing, and pulling out pallets and cleaning underneath. --- Insuring that excess inventory not slotted on floor is stacked in overhead racks in close proximity to where
it is sold or stored in freezers/refrigerators. --- Assuring that trash is removed from floor and properly handled.
--- Making sure that low stock/out of stock information is communicated to the Inventory Controller after carefully checking the system and rack for product. --- Ensuring that all signage is correct and that the flyers' prices are reflected on the product. --- Coordinating proper merchandising of aisles (logical adjacencies, proper holding power, space allocation, etc. ) and creatively merchandises and sets up impulse areas for merchandising. --- Performing additional duties, responsibilities and projects as assigned. --- Performing weekly self-audits on the perishable department.
ORD-04 WS-04 WS-TC Schedule Shift start: 5:00AM or 6:00AM or 7:00AM or 8:00AM or 9:00AM Shift length: 8 hours Flexible hours are available! Benefits Health, dental, vision insurance - available after 90 days Paid time off 401(k) plan Qualifications Can lift 50 lbs Must be at least 18+ years old Bachelor's Degree or high school diploma/GED with at least 4 years experience in customer service Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures. Ability to effectively present information and respond to questions from managers, clients, and general public Ability to calculate figures, and amounts such as discounts, interest, proportions, percentages, area, mass and volume.
Effective oral and written communication skills. High level of interpersonal skills to handle sensitive and confidential situation and documentation. Computer Literacy Requires frequent exposure to cold temperatures Equipment in motion (forklifts, electric pallet jacks, scooters) About Restaurant Depot Restaurant Depot is a Members-Only Wholesale Cash & Carry Foodservice Supplier. Their mission is to be your one-stop shop for savings, selection, and service, seven days a week.
They have been supplying independent food businesses with quality products from large cash and carry warehouse stores since 1990. They became the leading low-cost alternative to other foodservice suppliers by eliminating the overhead of a traditional distributor, focusing on the needs of independent foodservice operators and offering free membership.
in client environment and customizing solutions within the Salesforce platform to resolve the problem. They work closely with business stakeholders, administrators, and client IT team to modify, and maintain applications that help organizations streamline their business processes, improve customer relationships, and achieve their goals.
Here is detailed job description for a Salesforce Administrator: Job Overview: The Salesforce Administrator will play a crucial role in the development, customization, and maintenance of Salesforce-based applications to support various business processes. This role involves collaborating with stakeholders to understand their requirements, designing solutions,
and implementing them within the Salesforce ecosystem. Key Responsibilities: Understanding the Problem/Issue Statement: Collaborate with business stakeholders to understand their needs, objectives, and challenges.
Translate these requirements into technical solutions. Solution Design: Create technical designs for Salesforce solutions, ensuring scalability, security, and optimal performance. Development: Customize Salesforce applications using Apex (Salesforce's proprietary programming language), Visualforce, Lightning components, and other development tools. Write code to build, maintain, and enhance functionalities within the platform. Configuration: Utilize Salesforce configuration
tools, such as Process Builder, Flow, and Workflow Rules, to automate and streamline business processes.
Integration: Integrate Salesforce with other systems, such as SAP/ERP, other homegrown application, and external databases, using APIs and middleware platforms like mulesoft. Data Management: Ensure data quality and integrity within Salesforce by designing and implementing data models, validation rules, and data migration strategies. Testing: Perform unit test to ensure the reliability and performance of custom solutions for quality assurance best practices. Documentation: Maintain detailed technical documentation for custom code, configurations, and integrations to facilitate knowledge sharing and future maintenance.
User Support: Provide technical support to end users, troubleshoot issues, and offer training and guidance to improve user adoption. Release Management: Participate in the release management process, including migration of changes between environments and ensuring smooth deployment to production.
quadruple aim of high-quality outcomes and a better experience for patients and providers, all at a lower total cost of care. As part of Optum, we participate in an integrated care delivery system that enables us to support our partners as they navigate a complex healthcare environment, Only SCA Health has a dynamic group of physician-driven, specialty care businesses that allows us to customize solutions, no matter the need or challenge: We connect patients to physicians in new and differentiated ways as part of Optum and with our new Specialty Management Solutions business.
We have pioneered a physician-led, multi-site model of practice solutions that restores physician agency by aligning
incentives to support growth and transition to value-based care. We lead the industry in value-based payment solutions through our Global 1 bundled payment convener, that provides easy predictable billing to patients.
We help physicians address everything beyond surgical procedures, including anesthesia and ancillary service lines. The new SCA Health represents who we are today and where we are going-and the growing career opportunities for YOU. Why join SCA? Consider the following fantastic benefits---Positive work culture Career growth opportunities Comprehensive medical, vision and dental insurance - eligible on Day 1 of employment Paid time off plus 8 paid holidays Maternity/paternity/adoption
benefits Employer-paid life and short- and long-term disability insurance Excellent 401(k) Plan Responsibilities Provide support to the facility by performing specific or various business office functions as assigned.
These functions are to include (but not limited to): Medical Records, Credentialing, Admissions/Intake, Accounts Payable, Billing, Collections, Insurance Verification, Transaction, Posting, Clinical Logs and other duties as assigned. Schedules surgeries in surgery template in the computer, along with pertinent information and handles calls from physician's office in regard to information on scheduling patients at the surgery center, scheduling surgeries or any calls associated with surgery scheduled.
Answers phone in a pleasant manner and deals with physician offices and patient's needs expeditiously. Takes messages and transfers calls to other departments when necessary. Does pre-registration and makes sure that authorization is obtained from the physician's office prior to surgery scheduled. Completes necessary paperwork for registration and uses computer system to generate information for surgical/special procedure. Maintains log for cancelled appointments. Performs various clerical duties such as photocopying forms, reports, patient information, mailing surveys, preparing patient charts, faxing forms and retrieving faxes as needed.
Maintains clean and orderly surgery scheduling area. All scheduled cases are verified as soon as possible. Patients with a financial responsibility are contacted immediately and informed of the center's payment policies as well as offered payment options if necessary. All insurance verification and patient calls are clearly documented in the patient's account. Qualifications High school diploma or equivalent required; Associate degree or equivalent preferred Minimum three years of experience in health care and minimum of one-year experience in surgery scheduling procedures preferred.
The successful candidate must have the ability to work independently as well as function within a team Have a basic knowledge of surgery scheduling, receptionist and registration responsibilities; and must possess the ability to handle stress. The candidate must be flexible with hours and be able to work which ever shift is to be covered. USD $18.00/Hr. USD $23.00/Hr. PI6553afe
demand for our on-site marketing services. The upcoming holiday period is bringing a wave of new venues and opportunities our way, so we’re looking to get 6 people started in an entry-level marketing and sales position as soon as possible. Do you have experience or interest in any of the following?
CUSTOMER SERVICE/ SALES/ CUSTOMER CARE HOSPITALITY/ LEISURE/ BARS RETAIL/ SALES/ TEAM LEADERSHIP COMMUNICATIONS/ PR/ MARKETING If you have answered yes to the above, Stellar is where you need to be! Stellar are new to the Chicago market and we are taking the industry by storm, all we need is you on board to take us to the next level! Apply now! As an Events Assistant, you will be: Setting up
of branded events across the Chicago region and management of small-scale events daily Raising awareness of our client's causes through face-to-face interactions and presentations with members of the public You will assist the customer with a walkthrough of the donation process and ensure each donation has been processed successfully Updating Customer Information where necessary Ensure the potential donor has a full understanding and description of our client's services and products Help troubleshoot and eliminate any problems that may arise to ensure the customer has an enjoyable experience Build sustainable, long-term relationships through open and interactive communication Follow Customer
Service procedures and guidelines Attend daily workshops- in groups or independent Key Characteristics of our Next Events Assistant: Self-motivated To be organized and methodical, with excellent attention to detail Able to deliver results against targets set with ease Excellent interpersonal skills and customer-focused To be able to engage well with people and have an ability to build rapport Organize and manage yourself to hit daily targets To make proactive contact with potential customers It’s in our best interest to set our people up for success and invest in them because we’re a small business and individual results add up to overall success and open more opportunities for all of us!
Apply Online Today for Consideration. It’s still not too late to kick-start a career in 2023! Send your resume through the online application process today to see if we can find a match between what you’re looking for and what we can offer! Powered by Jazz HR
at a Great Clips salon, and we'd love for you to be part of that. What are salon owners looking for in a great Assistant Salon Manager? Great communication skills A motivating attitude Top-notch technical skills Flexible and organized Driven to achieve goals Licensed to cut hair Requirements: Cosmetology and/or barber license (licensing requirements vary by state/province)What benefits may be offered by each salon owner in return?
Manager training to grow your team and the salon Incentives and recognition for a job well done An immediate customer base Ongoing training for career growth Sounds good, right? Then the salon owner wants to hear from you! Do what you love doing with a great brand. Join a Great Clips salon team today.
entering branch. Process all HRIS operating system transactions with accuracy and perform daily close out and drawer count Participate and recruit participants for member challenges also known as member visit drivers. Suggest procedures or standards to improve efficiency and productivity at the Welcome Center.
Ensures established processes for touring and following up with membership inquiries are followed. Assist with the attainment of membership department strategic plan goals. Provide feedback and offer solutions regarding gaps in service and/or member concerns. Work continually towards self-development to stay current on customer service, sales, and Leader procedures & practices.
Respond to member and guest inquiries and problem solve via phone or in person using Listen First skills Effectively handle conflict and member complaints, with the support of the center Membership Director Performs all other duties as assigned.
The YMCA Welcomes a Diverse Workforce Equal Opportunity Employer M/F/D/V The Gateway Region YMCA strictly follows a zero tolerance policy regarding child abuse.
at a Great Clips salon, and we'd love for you to be part of that. Working at Great Clips allows you to walk right in to a guaranteed clientele, high tips and busy days. The managers at Great Clips strive for drama free environments where stylists can have fun AND make lot's of money.
The potential to grow into a management position is very high! We also offer Student Loan Program for your schooling. What are salon owners looking for in a great Assistant Salon Manager? Great communication skills A motivating attitude Top-notch technical skills Flexible and organized Driven to achieve goals Licensed to cut hair Requirements: Cosmetology and/or barber license (licensing requirements vary
by state/province)What benefits may be offered by each salon owner in return? Manager training to grow your team and the salon Incentives and recognition for a job well done An immediate customer base Ongoing training for career growth Sounds good, right?
Then the salon owner wants to hear from you! Do what you love doing with a great brand. Join a Great Clips salon team today.
Date/Time: 01/16/2024 Salary: $3,502- $4,734 (Anticipated Starting Salary $3,502/mo. Step 1C) Job Type: Salaried Full Time County: Richland Number of Vacancies: 1 Plan/BU: RC014 PIN: 388114 Requisition ID: 33523 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through Success Factors. It is highly recommended that official college transcripts be uploaded along with your resume. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Job Responsibilities
Under direction, this position will perform complex, specialized clerical services for a team of supervisors and professional child welfare or child protection staff.
The position will answer phones, greet visitors, maintain files, and perform general clerical functions. 1. Performs complex, specialized clerical services for a team(s) of supervisors and professional child welfare and/or child protection staff. Prepares and keyboards a variety of complex materials, including, but not limited to highly technical reports, statistical data, Department forms, and correspondence Prepares unusual incident reports Designs new formats or revises formats Composes and keyboards varied correspondence
and responds to inquiries requiring knowledge of agency rules and procedures, such as billing procedures, payment requirements, and confidentiality and case access rules Checks for accuracy of keyboarding, spelling, grammar, and punctuation Exercises independent judgment and a command of legal, medical, and social terminology to review documents such as social histories, court reports, and correspondence to proof appropriate use of terms and accuracy of information Job Responsibilities Continued 3.
Establishes and maintains case files Reviews incoming documents to ascertain proper section for placement in the case files Reviews turnaround documents (CANTS/CYCIS) for accuracy Maintains calendar of court dates Establishes and maintains tickler files (computerized or manual) to monitor case status, indicating timeframes Maintains itineraries of assigned staff Enters MARS/CYCIS information in terminal, such as activity, travel, and case reviews, retrieving, adding, changing, and deleting information Operates a copy machine to make copies 4.
Completes and keyboards travel vouchers from handwritten materials, calculates and reviews to ensure accuracy, and returns to workers for review and signature Maintains file copy of unit vouchers and forwards for payment processing Computes mileage and allowable per diem expenses Performs timekeeping functions as requested Job Responsibilities Continued 5.
Provides clerical office support as a secretary to the team supervisors and professional staff Makes travel and meeting arrangements for team members Follows oral and written instruction, gaining experience and knowledge in applying evolving automated office equipment and technology to complete tasks 6. Orients professional and other clerical staff regarding Departmental rules and office procedures Attends and provides input into team meetings Maintains updated Rules and Procedures manuals Supervises children in the office to ensure their safety and provide personal needs Maintains inventory and orders supplies and form 7.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications 1. Requires knowledge, skill, and mental development equivalent to completion of high school 2. Requires 2 years of office experience 3. Requires ability to keyboard accurately at 45 wpm 4. Requires working knowledge of legal, social, and medical terminology Conditions of Employment Requires ability to pass a background check.
Work Hours: Mon - Fri 8:30AM - 5:00PM Work Location: 1408 Martin St Olney, IL 62450-4722 Supervisor: Lindsey Tompson Job Function : Office & Administrative Support Agency Contact: Name: Ariana K. Sprague Phone: (618) 583-xyz X E-mail: ( preferred ) This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the work.
Illinois. gov homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the work. Illinois. gov homepage in the blue ribbon. If you have never previously signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid HERE Non-State employees: on work.
Illinois. gov – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: @SIL-P1.
contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois. website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 34169 Position Overview The Illinois Department of Corrections is seeking an organized and detail-oriented candidate to join the Record Office Team at Pinckneyville Correctional Center. As the office coordinator, this candidate will be responsible for ensuring
that individual in custody files and software programs are maintained with accurate and current information. The ideal candidate will demonstrate an excellent attention to detail and have experience meeting deadlines.
We encourage all qualified candidates to apply. Job Responsibilities 1. Performs technical office support functions and technical work that is coordinate in nature. 2. Maintain a complex tracking system as a verification check of individuals in custody to be released. 3. Regulates, monitors, and processes information and documents regarding sentence calculations. 4. Monitors O360 to ensure correct data for appropriate time awards, time revocations, projected release dates,
and mandatory release dates. 5. Organizes and maintains all files relating to the education good conduct credits and the earned program sentence credits.
6. Keyboards a variety of correspondence, reports or other information from handwritten hard copy. 7. Performs other duties as required or assigned which are reasonably within the scope of those enumerated above. Minimum Qualifications 1. Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years of related office experience or two (2) years of independent business experience. 2. Requires ability to keyboard accurately at 30 WPM.
Preferred Qualifications (In Order of Significance) 1. Prefers at least two (2) years of experience working with O360 computer program or a similar program. 2. Prefers at least two (2) years of experience using Microsoft Office Suite or similar program. 3. Prefers at least two (2) years of experience gathering data to complete projects in a work setting. 4. Prefers at least two (2) years of experience handling confidential information. 5. Prefers at least two (2) years of experience interpreting and preparing reports. 6. Prefers at least two (2) years of experience preparing and proofreading written correspondence including emails, letters, and/or memoranda.
7. Prefers at least two (2) years of experience creating, maintaining, and filing documents and/or reports. 8. Prefers at least two (2) years of experience operating and using automated and manual office equipment. Conditions of Employment 1. Requires ability to pass the IDOC/IDJJ background check. 2. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited. 3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
About the Agency The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.
Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, interactionism, discrimination based on interactionual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.
Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer. Work Hours: 8:00 am - 4:00 pm with Sat/Sun days off Work Location: Pinckneyville Correctional Center, 5835 State Route 154 Pinckneyville, IL 62274-3418 Agency Contact: Kristy Geppert, Human Resources Rep.
Email: Phone #: 618-357-xyz X Job Family: Office & Administrative Support; Public Safety This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois. homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois. – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: @SIL-P1.
is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.
website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number #34534 Position Overview Under direction, performs technical office support functions processing deficient or specialized license applications for all professions
assigned to the program; assists supervisor in the identification, preparation and filing of documents for the record retention program. Determines and follows up on deficient applications to be corrected.
Approves applications once they are completed properly, with required supporting documentation, according to the licensing provisions of each Act administered by the program. Determines application deficiencies and writes correspondence to entities concerning such deficiencies. Responds to inquiries regarding status of applications, examination dates and other related information. Updates files. Job Responsibilities Independently receives and evaluates complex licensing applications
and supporting documents Applies extensive knowledge of the Department’s data base system and coding specification by inputting data to identify the applicant, their educational background, any certifications of licensure in another jurisdiction, work experience, internships, and a variety of other data to verify compliance with a variety of licensure statutes, administrative rules, policies and procedures Prepares and files documents in the record retention program Applies general knowledge of licensure acts, agency operations, and administrative rules by explaining or clarifying licensure requirements, administrative rules, processes, procedures and available services to applicants, licensees, associations, hospitals, state licensing boards and the general public Provides back-up for superior, including composing and typing routine correspondence, organizing and maintaining filing systems, greeting visitors, opening and sorting mail, answering the phones, and responding to inquiries Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above Minimum Qualifications Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience Requires the ability to keyboard accurately at 30 wpm Preferred Qualifications Prefers at least four years of experience working in a professional office environment Prefers at least two years of experience reviewing documentation and determining eligibility based on predetermined criteria/rules Prefers at least two years of experience conducting customer service via phone, email, or in person Employment Conditions Requires the ability to pass an agency conducted background check Education Degree Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience Requires the ability to keyboard accurately at 30 wpm About the Agency IDFPR is a regulatory licensing and enforcement agency that protects the residents of Illinois, ensures the safety and soundness of financial institutions, ensures that competent professionals are licensed to provide services to the public, and enhances commerce in the state for the benefit of all its residents.
Work Hours: 8:30am - 5:00pm M-F Work Location: 320 W Washington St Springfield, IL 62767-1000 Agency Contact: Job Family: Office & Administrative Support This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois. homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois. homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois. – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s).
You may receive emails from the following addresses: @SIL-P1.