program payrolls or special paychecks as necessary. The Payroll and Human Resources Assistant works closely with and consults with the Payroll Coordinator on a regular basis. Other responsibilities include providing general support for the Human Resources Office.
Characteristic Duties and Responsibilities: Assist in preparing and maintaining payroll records for all employees. Includes reviewing and processing timecards and other payroll information, calculating and monitoring overtime, sending requests for corrections, setting up and maintaining proper earnings, deduction, and withholding files, entering data into payroll system and answering questions related to payroll Processes semi-monthly
student payrolls and bi-weekly hourly payrolls. Verifies positions, deductions, tax withholding and direct deposit information for accuracy. Assists with production and reconciliation of pre-check reports, printing and distribution of paychecks and related reports.
Responsible for timely distribution of paychecks through campus mail, U. S. mail, and handling of direct payroll deposits. Sends positive pay files, garnishments, direct deposits, child support, HSA and retirement ACH files each payday. Assists in reviewing and verifying documentation for all new hires, terminations, promotions, transfers, and employee payments - wage changes, stipends, bonuses, etc. Make necessary adjustments
or corrections. Assists in reviewing and verifying documentation for all voluntary payroll deductions.
Make necessary adjustments or corrections. Collects and process new hire paperwork for students. Verifies financial aid approval for on campus employment. Enters new student employees in EX and processes student hire requests. Prepares packets for new student days. Processes returned direct deposits and associated payroll VOIDS. Reviews PNC suspects and creates rules for future payments. Determine the appropriate tax status of all non-resident alien employees/students. Work with accounting office to issue 1042-S forms for treaty exemptions and non-qualified payments.
Coordinate and oversee annual program to assist non-resident students with preparation of federal/state tax returns. Gather information and coordinate the payment of summer internship/research/grant funds to students. Prepares and reconciles on a monthly basis the Health and Dental Plan against Beloit College bank institution statement. Prepares journal entries to record health and dental claim transactions as applicable, updates the health and dental claims yearly summaries spreadsheet. Works closely with Financial Aid to monitor federal work-study earnings and makes adjustments when necessary.
Provide spreadsheets, reports, source documents, and reconciliations for financial aid audit. Accurately prepares and processes payments of federal and state income taxes payroll deductions. Prepares journal entries to record payroll tax transactions. Reports new hires to the State of Wisconsin. Monitors, records, and posts PTO, SBL, Bereavement, COVID pay, and FMLA use. Reviews monthly bank statements and follows up on outstanding checks with students. Assists with retirement and general audits by pulling and scanning payroll files, forms, and timecards. Assists with printing and distributions of appointment letters, W-2 and 1095-C forms.
Provide technical and procedural assistance with online time entry to faculty, staff, and students. Accurately prepares and produces reports or correspondence needed by employees or outside agencies for garnishments, employment and salary verifications. Files documents in employee files. Greet visitors and answers incoming telephone calls. Assists directly with routine payroll inquiries in line with written Beloit College policy. Inventories and maintains adequate office supplies and payroll forms. Assists with other human resources and payroll duties so as to provide backup for those positions when necessary.
Other similarly related duties as assigned. Credentials and Experience: High School diploma required; Associate's degree preferred. Previous payroll experience required. Experience planning, organizing, and prioritizing multiple tasks and projects simultaneously with frequent interruptions is required. Proficiency with Microsoft Office software; ability to learn other software relevant to duties. Job Posted by Applicant Pro
provides exceptional service during times of change. Job Summary: The Resident Relocation Coordinator is a key member and primary point of contact in the relocation team. The Coordinator is responsible for overseeing the daily relocation tasks while working closely with residents to prepare and assist them with all required relocation activities.
The position involves regular communication with clients, managing third-party vendors, including cleaners, moving and pest control companies, and data collection and tracking. A positive attitude and a solutions-based approach are expected. Principal Duties: Attends construction meetings to understand relocation and construction schedules Communicates
relocation process to residents so they understand its impact on them Meets with residents to backss special needs or circumstances to consider during the relocation process Maintains relevant resident files Gets and keeps residents motivated during the relocation process Conducts individual resident interviews to backss volume of personal property, infestation issues, accommodations needed, etc.
Shares relevant information with appropriate individuals to facilitate a seamless relocation Works with owners, contractors, movers, and internal stakeholders to develop a moving plan and schedule Communicates verbally and in writing, understanding and complying with the Federal Fair Housing
Act, to include UFAS tenant notifications Shares FFHA and other notifications with residents Is onsite during the move to address any resident issues and troubleshoot problems Ensures residents secure important and relevant personal and medical items and documents, makes sure they are readily available in case of emergencies.
Should a medical emergency occur, the Coordinator facilitates needed assistance, document access, and solution coordination. Works with general contractors to address and resolve any resident renovation/relocation issues Is responsible for pest control at closing Notifies residents of timelines and expectations prior to construction--including the moving process, delivery and coordination of moving supplies, final inspections, etc.
Secures needed moving assistance, ensures units are empty and unwanted items are removed safely Checks in with residents 30 or more days before moving, following up weekly for three weeks before the move; conducts check-ins at 72, 48, and 24 hours before the moving date Ensures residents do not enter or loiter around units that are under construction or construction sites, assisting tenants and accompanying contractors in occupied residence Other duties as assigned Qualifications: CORE COMPETENCIES-- Flexibility and Responsiveness Collaboration Effective Communication Commitment Empathy Attention to Detail Reliability Resiliency KNOWLEDGE, SKILLS, ABILITIES-- General knowledge of office procedures and processes Technology skills including MS Office Suite, with strong Outlook, Word, and Excel experience Ability to collect, enter, and analyze information Task and project management, time management Prioritization skills Exceptional interpersonal skills, including empathy, understanding, and working under stress Tolerance of ambiguity Respectful, professional, and able to maintain confidentiality Cooperative and collaborative with internal and external stakeholders EDUCATION, EXPERIENCE-- High school diploma or equivalent 3 years administrative experience, including direct customer service experience Experience in property management strongly preferred Pay Range: DOE WMC & FGS are equal employment/affirmative action employers.
AH:391#HP