clients. This position works closely with the Global Conferences & Events team and other Virtual staff to ensure the successful implementation of assigned client event services. This position requires working out of our Wakefield, MA office with telework flexibility.
We're committed to DRIVING CLIENT SUCCESS and EXCELLENCE EVERYWHERE to enable our clients to make their mark on the world. Here's how you will help us do that: Plan and implement logistics of in-person meetings, conferences, events, trade shows and training courses, including venue selection, food and beverage planning, A/V planning, room blocks, registration, sponsorship and coordination of marketing materials and communications.
Plan and implement logistics of webinars and virtual events, including setting up virtual event platforms, adjusting presentation settings, creating run of show document, coordinating and leading speaker rehearsals, collecting and sharing slides, executing and leading day-of online events, etc.
Communicate with speakers on event details, bios, photos, abstracts, presentation materials, etc. for online and in-person events Draft timelines, budgets, complete meeting plans, sponsorship prospectuses, tracking documents, speaker communications, and other event related documents. Create and update project plans for every client event in Wrike. Work with vendors to coordinate catering, audio/visual,
signage, promotional items, entertainment, photography, travel, hotel accommodations, etc.
to ensure high quality events that remain within the set budget. Communicate with event sponsors on event details to ensure benefits are properly received and executed. Includes requesting and emailing invoices, tracking payments and collateral needs, and creating exhibitor/sponsor guides. Support meetings with clients and organizing committees. Coordinate the set-up of online meeting registration systems/sites; create and send registration reports and provide to client on a regular basis. Assist with the management of event budgets, including updating projections as quotes are received.
Assist with development of event related marketing materials and conference web sites. Coordinate the purchase of event supplies and packing of shipments to events. As needed, provide administrative support to the Events team, Manage other projects as needed. Travel onsite to events as needed to support event operations. Review event-related invoices for accuracy and send for payment. Create post-conference reports for clients We all have a hand in creating a COMPANY WE LOVE by LEADING THROUGH OUR VALUES and fostering a culture that empowers and rewards its employees.
You will: Represent Virtual's core values of innovation, inclusion, service excellence, empowerment, respect, teamwork, generosity, fun and trust. Exemplify our servant leadership philosophy every day by building trust, serving first, and acting as one team. Actively participate in company-sponsored committees, events and initiatives geared toward engagement, development, and fun! As our next Events Coordinator, you will bring: Associates or Bachelor's degree with a concentration in hospitality management preferred; prior internships in events/hospitality industry preferred; 1 year direct experience in events/hospitality industry preferred; Must be detail-oriented, with effective organizational and project management skills, including the ability to manage multiple projects/tasks and deadlines simultaneously in a fast-paced, deadline-driven environment; Must be able to adapt quickly to changing events landscape and changing client needs; Must be a self-starter, with the ability to work well under pressure, work independently with limited supervision and have solid problem-solving, judgment and decision-making skills; Excellent customer-service and interpersonal skills; Solid writing and editing skills; High level of creativity and " rolled up sleeves" working style; Ability to adapt working schedule based on clients needs; Ability to travel domestically and internationally as needed up to 25%; Willingness to support other team members' clients when necessary; Flexibility to work independently and as a team player with other departments; Proficiency with Microsoft Suite programs; Ability to learn new technology platforms and tools quickly, such as Cvent, , Wrike, etc.
as needed. The target hiring range for this role is $45,000 - $50,000 USD (annually).
The starting base salary will be determined based on skills, experience, location, and other job-related factors. In addition, our total rewards package includes a robust medical, dental, and vision insurance plan (free option available for individuals); generous short- and long-term disability, supplemental life insurance, health care and dependent care, Flexible Spending Accounts, 401(k) savings match, paid parental leave, financial planning workshops, pre-paid legal plan, discretionary annual bonus and merit increase, and unlimited paid vacation time. About Virtual Inc: Headquartered in Wakefield, MA with offices in Nashville, TN, Reston, VA, and Ottawa, ON, Virtual also brings together a remote workforce from all over North America.
Founded in 1999, Virtual's innovative and inclusive culture is the driving force behind our success and continued growth. Our Virtual Team is made up of passionate professionals who understand the needs of associations, standards organizations, consortia, startup advocacy groups, and professional societies. The expertise within the Virtual team enables our clients to achieve their goals and make a mark on the world. Virtual's global clients include organizations led by Google, Facebook, Microsoft and more.
We also service organizations that are tackling some of the biggest challenges in the world today, from eating disorders, to space travel to noise pollution. We are proud to be recognized in the Best Places to Work list, twice! Living our values on a day-to-day basis is real. Not just a poster on the wall. Virtual's core values include trust, respect, inclusion, innovation, service excellence, empowerment, teamwork, generosity, and fun. Virtual, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, interaction, national origin, disability status, genetics, protected veteran status, interactionual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
outside of the classroom! At Virtual, our interns are part of the team , not just the " bottom of the totem pole" We encourage everyone to bring ideas by providing opportunities for innovation, learning and exploring. Your work will be aligned to our corporate goals, so you're working on what matters and helping our clients make their mark on the world!
YOU'LL GET TO. Support global media and analyst relations programs, including social media; Research and assist in the writing of press releases, briefing documents, web content, e-promotions, talking points, FAQs and backgrounders. Coordinate distribution and approval; Research and develop speaking opportunities; Research appropriate
media contacts to compose press lists Show off your rockstar multi-tasking abilities by taking on different projects and tasks as needed WE'RE LOOKING FOR SOMEONE WHO.
Is currently enrolled in college with a major in English, communications, public relations, journalism, or a related field. Has outstanding written and verbal communication ability; marketing and PR writing samples required. Blogging experience a plus. Has some experience with media relations preferred; global and broadcast media experience a plus. Has experience with using social media channels such as Facebook, Linked In, Google+ and Twitter for public relations outreach. Has a track record of managing multiple projects
simultaneously with competing deadlines. Has a high level of organization, computer skills, and the ability to learn and apply technologies in day-to-day work a necessity.
Proficiency in MS Word, Excel, Power Point and Word Press required. Constant Contact, Google Analytics, and Vocus knowledge a plus. Possesses the following skills: Time management Teamwork Problem solving Attention to detail Leadership Research skills Organization Analytical skills Innovation Work ethic Fun! Must be currently enrolled in college throughout entire internship period. About Virtual Inc: Headquartered in Wakefield, MA with offices in Nashville, TN, Reston, VA, and Ottawa, ON, Virtual also brings together a remote workforce from all over North America.
Founded in 1999, Virtual's innovative and inclusive culture is the driving force behind our success and continued growth. Our Virtual Team is made up of passionate professionals who understand the needs of associations, standards organizations, consortia, startup advocacy groups, and professional societies. The expertise within the Virtual team enables our clients to achieve their goals and make a mark on the world. Virtual's global clients include organizations led by Google, Facebook, Microsoft and more.
We also service organizations that are tackling some of the biggest challenges in the world today, from eating disorders, to space travel to noise pollution. We are proud to be recognized in the Best Places to Work list, twice! Living our values on a day-to-day basis is real. Not just a poster on the wall. Virtual's core values include trust, respect, inclusion, innovation, service excellence, empowerment, teamwork, generosity, and fun. Virtual, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, interaction, national origin, disability status, genetics, protected veteran status, interactionual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
At Virtual, our interns are part of the team , not just the " bottom of the totem pole" We encourage everyone to bring ideas by providing opportunities for innovation, learning and exploring. Your work will be aligned to our corporate goals, so you're working on what matters and helping our clients make their mark on the world!
YOU'LL GET TO. Deposit customer checks directly to their bank account, research incoming wire transfers Handle credit card payments on various gateways and all other forms of incoming payments; input customer payments into Quick Books ensuring proper payment of invoices Communicate/research over/under/duplicate payments, handle deposits and refunds and
communicate payment details to membership colleagues Update membership databases Handle foreign currency conversions, create customer invoices, respond to customer/member requests for payment receipts, collections follow-up for past due invoices Maintenance of Accounts Receivable customer files and reporting, Run client A/R reports twice a month and correspond with staff for updates to these reports, May require occasional trips to local banks Assistance with Mailing out invoices Office Filing Spreadsheet updating (Ad-hoc reporting and other office files) Other office tasks as assigned Show off your rockstar multi-tasking abilities by taking on different projects and tasks as needed WE'RE LOOKING
FOR SOMEONE WHO.
Is a Finance or Accounting major entering their sophomore or junior year.
Has Quick Books and Excel experience, a plus. Is a team player, dedicated, multi-tasking ability key, able to prioritize with minimal supervision, self-motivated. Has attention to detail, and excellent typing skills are critical to this function as the environment is extremely fast paced. This position requires a significant amount of data entry (primarily using Quickbooks); speed and accuracy are absolutely necessary. Possesses the following skills: Time management Problem solving Leadership Research skills Organization Analytical skills Innovation Work ethic Fun!
Must be currently enrolled in college throughout entire internship period. ABOUT VIRTUAL INC. Virtual is a professional services firm that provides strategic advisory and execution services for standards organizations, technology consortia, associations, professional societies and advocacy groups that are forming, growing or changing. We help our clients make their mark on the world every day! These global clients include organizations led by Google, Facebook, Microsoft and more. We also service organizations that are tackling some of the biggest problems in the world today, from eating disorders, to space travel to noise pollution.
Headquartered in Wakefield, MA with offices in Nashville, TN and Reston, VA, Virtual also brings together a remote workforce from all over the US. Founded in 1999, Virtual's friendly and inclusive culture is the driving force behind our success and continued growth. We are proud to be recognized in the Best Places to Work list! Living our values on a day-to-day basis is real. Not just a poster on the wall. Virtual's core values include trust, respect, innovation, service excellence, empowerment, teamwork, generosity, and fun. To learn more about Virtual's culture and perks, check out our Careers site.
Virtual Inc. is an Equal Opportunity Employer.
communicator, a tech-savvy marketer, and a creative innovator? Take your learning outside of the classroom! At Virtual, our interns are part of the team , not just the " bottom of the totem pole" We encourage everyone to bring ideas by providing opportunities for innovation, learning and exploring.
Your work will be aligned to our corporate goals, so you're working on what matters and helping our clients make their mark on the world! YOU'LL GET TO. Provide support to the Marketing and Communications team (great networking! ) on day-to-day marketing activities for several small and mid-size industry and professional associations as well as provide project level and administrative
support. Collaborate with the marketing and client services team in the development and implementation of communications initiatives, including websites, presentations, collateral, membership recruitment and other marketing materials Work with Virtual events team to drive attendance at client events and assist with the development, design and production of on-site marketing collateral, email marketing and web marketing Assist with Virtual internal and corporate communications, including development of the employee newsletter and marketing/production of business development webinars Show off your Rockstar multi-tasking abilities by taking on different projects and tasks as needed WE'RE LOOKING
FOR SOMEONE WHO.
Is currently enrolled in a Marketing or Communications major (Junior or Senior preferred) Has outstanding communication ability; copy writing samples requested Is proficient with Microsoft Office Suite; HTML knowledge a plus Possesses the following skills: Time management Teamwork Problem solving Attention to detail Leadership Research skills Organization Analytical skills Innovation Work ethic Fun!
Must be currently enrolled in college throughout entire internship period. ABOUT VIRTUAL INC. Headquartered in Wakefield, MA with offices in Nashville, TN, Reston, VA, and Ottawa, ON, Virtual also brings together a remote workforce from all over North America.
Founded in 1999, Virtual's innovative and inclusive culture is the driving force behind our success and continued growth. Our Virtual Team is made up of passionate professionals who understand the needs of associations, standards organizations, consortia, startup advocacy groups, and professional societies. The expertise within the Virtual team enables our clients to achieve their goals and make a mark on the world. Virtual's global clients include organizations led by Google, Facebook, Microsoft and more. We also service organizations that are tackling some of the biggest challenges in the world today, from eating disorders, to space travel to noise pollution.
We are proud to be recognized in the Best Places to Work list, twice! Living our values on a day-to-day basis is real. Not just a poster on the wall. Virtual's core values include trust, respect, inclusion, innovation, service excellence, empowerment, teamwork, generosity, and fun.
