Office and will assist with financial and business administration, prepare reports, update financial data in systems, process business transactions, expense reports, and receipts, and provide other assistance as needed. Career and professional development growth and training opportunities are available for this role.
RESPONSIBILITIES: Business Administration and Coordination: • Coordinate and support all business administration in the Finance/Business Office. • Troubleshoot and resolve any variances/issues with vendors, bankers, software suppliers, etc. Financial Transactions and Reconciliation: • Responsible for processing invoice payments and ensuring supporting documentation and budget
code are submitted. • Maintains and monitors the complete processing of Accounts Payable, from receipt of invoices and appropriate documentation to processing of check.
• Deposits all incoming checks through online banking, including writing deposit slips and running checks through the check machine. • Maintains business accounts/credit card purchases and reconciles monthly statements with receipts. • Daily balances gift shop, admission desk, and kayak rental receipts, including cash, checks, and credit cards. • Provides cash statement to CFO on a daily basis. • Maintains a schedule of Accounts Receivable for the General Ledger. Payroll and Accounting Processes: • Processes payroll, reviews
submitted timesheets and time-off requests, and prepares all reports related to payroll.
• Imports payroll into Financial Edge and prepares Fringe Benefit entry monthly. • Posts Journal Entries for monthly closing. • Manages and replenishes all corporate/department Petty Cash Accounts. • Manages 1099 vendor information and prepares year-end 1099 forms. • Assists in closing fiscal periods. • Assists in preparing quarterly reports to distribute to department heads. Record Keeping and Administrative Support: • Collaborates with Human Resources to manage and record all employee records in the payroll system. • Sorts and distributes incoming mail; opens and processes checks received.
• Prepares and transcribes minutes for monthly budget and finance meetings. • Assists the Assistant Controller with monthly processes. • Assists the Assistant Controller with monthly journal entries for the closing of the month. • Assists in audit preparation of required schedules. • Provides support to the Human Resources team, with seasonal employee celebration events and socials. • Ensures up to date certificates of insurance are kept on file for vendors. Office Supplies and Purchasing: • Serves as the central purchaser for the organization’s office supplies and works with vendors to secure the best pricing.
• Manages the Bulk Mail Account and postage meter funds; acts as a troubleshooter to resolve postage meter and credit card machine issues. EDUCATION AND EXPERIENCE • Educational background in a related field; preference for Associates or Bachelor’s Degree and two to four years of related experience, especially in Business Administration or Accounting. • Knowledge and experience in administration, accounting, and budget processes. • Familiarity with Blackbaud or similar financial/fundraising SQL-based software. • Grants experience is a plus. • Bachelor's degree or equivalent combination of education and experience.
• Proficiency in Windows, MS Word, Excel, and Outlook; Access knowledge is beneficial. • Strong organizational and problem-solving skills. • Self-motivated and able to work both independently and as part of a team. The above statements describe the general qualifications required to perform the job and the general nature and level of work performed - not a complete list of duties - additional responsibilities may be assigned by management. CERTIFICATES, LICENSES, AND REGISTRATIONS • Valid driver's license and good driving record.
SKILLS AND ABILITIES • Proficiency in reading and interpreting safety rules, manuals, and documents. • Strong report writing and correspondence skills. • Effective communication in one-on-one and small group settings. • Mathematical competence for calculations involving discounts, interest, proportions, percentages, and basic algebra. • Practical problem-solving skills for standardized situations. • Exceptional organizational and interpersonal skills. • Ability to work independently and as part of a team. • Meticulous attention to detail. • Proficiency in oral and written communication, including proofreading.
• Commitment to maintaining confidentiality. PHYSICAL DEMANDS AND WORK ENVIRONMENT This job description recognizes that reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the role. The job entails: • Regularly required to sit, stand and walk. • Lift/move objects weighing up to 25 pounds. • May spend time in the field, and experience exposure to Florida outdoor weather conditions. Use of hands for various tasks. • Visual abilities include close and color vision, along with peripheral and depth perception.
• Noise level in the work environment is typically moderate. BENEFITS: Benefits include Healthcare insurance, including medical, dental, and vision. Life insurance, 401k program, telemedicine, and short and long-term disability. Paid time off includes 12 days’ vacation, four days personal leave, 8.5 days holiday, and up to 12 days sick leave per year. The Finance office is on our beautiful campus next to the Gordon River Greenway. Employees receive complimentary kayak usage and eco-cruise tickets, discounts in our Welcome Center store, and staff membership, including reciprocal benefits with other Nature Centers. Date Posted: 1/3/2024
required. Appointment subject to background investigation and favorable adjudication. Meet Selective Service Registration Act requirement for males Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program. Any individual who is currently holding, or has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service).
Time-in-grade requirements must be met by the closing date of this announcement. Time-In-Grade requirements also apply to former Federal
civilian employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may be required to operate a government (or private) motor vehicle as part of your official duties.
Prior to your first official motor vehicle operation, and again every year thereafter (or more frequently if management determines such need exists), you will be required to sign an affidavit certifying to your possession of a valid State issued driver's license that is current and has not been revoked, suspended, canceled, or otherwise disqualified in any way to prohibit your operation of a motor vehicle. You will also submit a photocopy
of your valid State issued driver's license prior to your first official motor vehicle operation, and again every year, or more frequently if management determines such need exists.
Lastly, you may be required to submit (within a State sealed envelope or submitted directly by the State authorities), and at your own expense, all certified driving records from all States that discloses all valid driver's licenses, whether current or past, possessed by you. Please indicate in your application whether you possess a valid State driver's license. You may be required to work on-call, evenings, weekends, holidays, overtime and shift work. If you are a new employee or supervisor in the Federal government, you will be required to complete a one-year probationary period.
You may be required to travel overnight away from home up to 2 nights per month. You must obtain a government charge card for travel purposes. You may be required to complete training and obtain/maintain a government charge card with travel and/or purchase authority. Qualifications All qualifications must be met by the closing date of this announcement-01/05/2024-unless otherwise stated in this vacancy announcement. Credit will be given for all appropriate qualifying experience. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 for each federal position listed as part of your application to be used to validate your work schedule and determine the amount of qualifying experience that you will be granted.
An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For all other applicants who are not current federal employees, your resume must state either " full-time" (or "40 hours a week" ) or " part-time" with the number of hours worked per week to ensure proper crediting of specialized experience.
Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected. To qualify for this position at the GS-11 grade level, you must possess at least one of the following minimum qualifications by close of the announcement: EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-09 grade level in the Federal service (obtained in either the public or private sectors).
This experience includes activities such as: (1) ability to supervise and direct the work of subordinate staff; (2) skill in managing budget formulation; (3) skill in managing budget execution, including adherence to law and, policy, and guidance; (4) skill in monitoring commitments, obligations, and expenditures within fund authorizations and making adjustments; and (5) skill in compiling and presenting financial data in worksheets and other supplemental reports required for budget reviews for leaders and managers.
You must include hours per week worked. -OR- EDUCATION: Successful completion of at least a Ph. D. or equivalent doctoral degree; OR 3 full years of progressively higher-level graduate education leading to such a degree; OR LL. M. if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. You must include transcripts. -OR- Successful completion of a combination of education and experience as described above. To combine education and experience, first take perentage of education required.
Then take the number of months of full time experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. You must include transcripts. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e. g. Peace Corps, Ameri Corps) and other organizations (e. g. professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience. Education To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.
If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U. S. education program; or full credit has been given for the courses at a U. S. accredited college or university. Additional information A selectee receiving a first appointment to the Federal Government (Civil Service) is entitled only to the lowest step of the grade for which selected The display of a salary range on this vacancy shall not be construed as granting an entitlement to a higher rate of pay.
A Recruitment Incentive May Be Authorized for a newly selected employee when appointed to a permanent, temporary, or term position. A Federal employee who is transferring to the National Park Service from another component, bureau or Federal agency and who does not meet the conditions under 5 CFR 575.102 is not eligible for a recruitment incentive. A Relocation Incentive May Be Authorized for a Federal employee when the employee must move, as directed by the National Park Service (NPS) either through a management directed reassignment or selection for employment, to a different location at least 50 miles away from the one where his/her position of record held at time of selection is currently located, due to a need of the NPS.
A relocation incentive is not the same as a Permanent Change of Station (PCS) move and, as such, may be granted in conjunction with one another. This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate.
Physical Demands: The work is mostly sedentary. Working Conditions: The work is performed in a typical office setting. The National Park Service has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval. Read more Benefits Help A career with the U. S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
