more, come together as colleagues to work for a world where justice reigns, peace prevails, and God's love extends to all people. This community comprises the staff of several national entities: the Office of the General Assembly, Presbyterian Investment and Loan Corporation, the Presbyterian Mission Agency, the Presbyterian Publishing Corporation, Presbyterian Women, and the Administrative Services Group.
Basic Commitment: This position calls for work consistent with a commitment to the mission of the Presbyterian Church (U. S. A. ) as noted in its theological confessions, the Book of Order, and the actions of the General Assembly. The Registration Assistant demonstrates a commitment
to continue to dismantle white supremacy, interactionism and racism in the Office of the General Assembly and the PC(U. S. A. ). The position fosters collaboration, innovation and openness with colleagues, constituents and the wider church.
Purpose of the Position: Assist the GA Registrar with all aspects of GA registration and arrangements for assembly lodging and travel for official participants. Reports to: Director of GA Planning Responsibilities (in order of importance, the essential responsibilities of the position include, but are not limited to): Work with the GA Registrar to process assembly registrations, lodging requests and ticket orders as they are submitted online, and process
necessary refunds and other assembly payment adjustments promptly and accurately.
Monitor and respond to GA-related questions and requests that come to the GARegistrar email and the Help Desk, directing out-of-the-ordinary inquiries and problems as appropriate. Assist with arrangements with the GA travel agency to enable official participants to plan travel to GA. Assist with other tasks related to preparations for the assembly, including communicating with participants, managing hotel rooming lists and changes, preparing badges and tickets, etc. Assist in supporting meetings of OGA-related committees, etc. held at the Presbyterian Center. During the assembly, assist with on-site registration and ticket sales (may be done in Salt Lake City or remotely).
After the assembly, assist with processing GA-related invoices and participants' expense vouchers. Education: High School. Skills, experience and competencies: - Good communication skills both oral and written. - Able to use current technology and equipment. - Competency in MS applications and other communications software. A demonstrated intercultural proficiency and commitment to equity and inclusion. Ability to effectively manage interpersonal relationships. Knowledge of the mission, polity, systems and structure of the Presbyterian Church (U.
S. A. ) helpful but not required. Sensory or Physical Requirements: Ability to work on a computer and participate in meetings for extended periods of time. During the General Assembly, must be available evenings and weekends. Must be able to transport a computer and other electronic equipment. PI9e567e3eb
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The Executive Administrative Assistant provides advanced executive assistance to members of senior leadership. Successful candidates possess the following experience, skills, and character: EDUCATION/EXPERIENCE Microsoft Office (5 years, required) Bachelor's degree (preferred) Previous administrative roles (5 years, preferred) Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position SKILLS Planning and time management skills (calendars, travel, scheduling meetings, etc.
) Budgeting (monthly expense reports) Communication (phone calls, emails, presentations, etc. ) Up to date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality CHARACTER Strong Christian character Ability to articulate gospel and personal testimony Faithful member at healthy local church The client remains disclosed while recruitment for this position is being handled by Kingdom Staffing
The Executive Administrative Assistant provides advanced executive assistance to members of senior leadership. Successful candidates possess the following experience, skills, and character: EDUCATION/EXPERIENCE Microsoft Office (5 years, required) Bachelor's degree (preferred) Previous administrative roles (5 years, preferred) Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position SKILLS Planning and time management skills (calendars, travel, scheduling meetings, etc.
) Budgeting (monthly expense reports) Communication (phone calls, emails, presentations, etc. ) Up to date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality CHARACTER Strong Christian character Ability to articulate gospel and personal testimony Faithful member at healthy local church The client remains disclosed while recruitment for this position is being handled by Kingdom Staffing
The Executive Administrative Assistant provides advanced executive assistance to members of senior leadership. Successful candidates possess the following experience, skills, and character: EDUCATION/EXPERIENCE Microsoft Office (5 years, required) Bachelor's degree (preferred) Previous administrative roles (5 years, preferred) Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position SKILLS Planning and time management skills (calendars, travel, scheduling meetings, etc.
) Budgeting (monthly expense reports) Communication (phone calls, emails, presentations, etc. ) Up to date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality CHARACTER Strong Christian character Ability to articulate gospel and personal testimony Faithful member at healthy local church The client remains disclosed while recruitment for this position is being handled by Kingdom Staffing
The Executive Administrative Assistant provides advanced executive assistance to members of senior leadership. Successful candidates possess the following experience, skills, and character: EDUCATION/EXPERIENCE Microsoft Office (5 years, required) Bachelor's degree (preferred) Previous administrative roles (5 years, preferred) Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position SKILLS Planning and time management skills (calendars, travel, scheduling meetings, etc.
) Budgeting (monthly expense reports) Communication (phone calls, emails, presentations, etc. ) Up to date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality CHARACTER Strong Christian character Ability to articulate gospel and personal testimony Faithful member at healthy local church The client remains disclosed while recruitment for this position is being handled by Kingdom Staffing
The Executive Administrative Assistant provides advanced executive assistance to members of senior leadership. Successful candidates possess the following experience, skills, and character: EDUCATION/EXPERIENCE Microsoft Office (5 years, required) Bachelor's degree (preferred) Previous administrative roles (5 years, preferred) Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position SKILLS Planning and time management skills (calendars, travel, scheduling meetings, etc.
) Budgeting (monthly expense reports) Communication (phone calls, emails, presentations, etc. ) Up to date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality CHARACTER Strong Christian character Ability to articulate gospel and personal testimony Faithful member at healthy local church The client remains disclosed while recruitment for this position is being handled by Kingdom Staffing
action and provide accurate information such as outlet hours and local attractions. Complete the registration process by completing the following tasks Inputting and retrieving information from a moderately complex computer system. Confirming pertinent information including number of guests, length of stay and room rate.
Make appropriate selection of rooms based upon guest needs. Code electronic keys Non-verbally confirm the room number and rate. Provide welcome folders containing room keys, certificates, and coupons as appropriate. File registration cards in room number order in the bucket. Verify and imprint credit cards for authorization using electronic acceptance methods. Handle
cash, make change and balance an assigned house bank. Accept and record vouchers, travelers' checks and other forms of payment. Perform accurate, moderately complex arithmetic functions using a basic calculator.
Post charges to guestrooms and house accounts using the computer. Complete the checkout process by completing the following tasks Close out guest accounts Make sure that the accounts are being taken care in some sort of acceptable manner. Ascertain guest satisfaction by presenting a standard room's comment card. In the event of dissatisfaction, negotiate a compromise, which may include authorizing revenue allowances. Retrieve registration card for each guest from the bucket to
be sent to accounting. Promptly answer the telephone within three rings using a positive and clear English communication.
Input messages into the computer. Retrieve messages and communicate the content to the guest. Retrieve mail, small packages and faxes for guests as requested. Field guest complaints, conducting thorough research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc. Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and implement detailed steps by using experienced judgement and discretion.
Supportive Functions In addition to performance of essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the hotel. Summon bell service assistance to escort guests to their rooms as appropriate. Provide safety deposit boxes for guests by escorting them to the vault pulling the box form the vault and carrying it to the guest. File access slips in the appropriate in/out box.
Operate a fax machine to send, receive and log incoming transmissions. Notify guests of incoming faxes using the message function of the computer. Use the photocopier to make copies of items as required. Performing tasks in the other two sections of the Guest Services Department. Performing PBX duties Performing Concierge duties Other Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. Regular attendance in conformance with the standards, which is established by the associate handbook, is essential to the successful performance of this position.
Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Upon employment, all employees are required to fully comply with Interstate Hotels and Resorts' rules and regulations for the safe and efficient operation of hotel facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. Essential Hospitality Functions Standing, bending, stooping and lifting weights up to and including 25 lbs. may be required.
The lodging business functions seven days a week, twenty-four hours a day. Specific Job Knowledge, Skill and Ability The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions, and practice the hospitality functions, with or without reasonable accommodations, using some other combinations of skills and abilities. Use of a calculator to prepare moderately complex mathematical calculations without error. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger and collect accurate information and resolve conflicts.
Ability to read, listen and communicate effectively in English, both verbally and in writing. Ability to access and accurately input information using a moderately complex computer system. Ability to stand and move throughout the front office area and continuously perform essential job functions. Hearing and visual ability to observe and detect signs of emergency situations. Qualification Standards Education: High school diploma required, college experience preferred. Experience: Prior hospitality experience preferred.
