people, and our community. Our Mission, Vision, and Values guide the way we do business. If this sounds like an environment where you can thrive, keep reading! We are in search of an experienced Administrative Assistant to support a senior Do D CIO officer at the Pentagon.
Our Opportunity: We are seeking a high-energy, forward-thinking, with solid organizational skills, attention to detail, and good planning skills. Experience supporting executive-level officers, familiarity with Do D CIO front office operations, and the ability to function independently and as part of a team. Clearance Requirement: Must hold an active Top Secret / SCI security clearance. (US Citizenship required)Primary
Responsibilities: Support the development of executive and military reports to include coordination, preparation, and production in adherence with Do D CIO policy guidelines.
Communicate and share information with the Senior Executive Officer and all Do D CIO personnel. Manage the Correspondence and Task Management System (CATMS) actions. Manage and maintain calendars for senior Do D CIO executives and military personnel. Assist with the coordination and management of conference room reservations, meeting invitations, and execution. Manage travel arrangements using the Do D CIO travel tool. Handle and manage telephone calls, visitors, and other activities within the Do D CIO office. Set
up and manage project folders following Do D CIO guidelines. Manage the development of documents and maintain configuration control using Do D CIO standard templates, while coordinating inputs from multiple subject matter experts.
Prepare expense reports for Do D CIO executives and military personnel. Follow guidelines for electronic filing of work products and documents and setting up client files. Perform other general administrative duties requested by the Do D CIO Government staff. Undertake special projects, as necessary. Communicate effectively with other Executive Assistance throughout the Do D. Multitask and prioritize work in a high-volume environment.
Understand the role of the Senior Military Aide/Advisor (SMA). Proficient with Correspondence and Task Management System (CATMS), Defense Travel System (DTS), and Travel Regulations. Basic Qualifications: Requires a Bachelor's degree and 4+ years of prior relevant experience or a Masters with 2+ years of prior relevant experience, additionaly years of applicable experience will be accepted in lieu of a degree. 4+ years of administrative assistant experience or related experience. Excellent communication skills. Experience with MS Teams and collaboration tools. Ability to work effectively both independently and within a team environment.
Expert proficiency with Microsoft Office Suite; especially Excel, Word, and Outlook. Exceptional Executive support experience. Versed in meeting expectations and schedules. Pay Range: Pay Range $61,750.00 - $111,625.00The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
Original Posting Date:12/11/2023While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.
Assistant to join our team in Arlington, VA to support the DARPA Multi Network Support Services Contract. This exciting role requires attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests.
Duties: Coordinate executive communications, including taking calls, responding to emails and interfacing with Government Leadership Schedule meetings and appointments Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc. ) Maintain an organized filing system of paper and electronic documents Track and Submit required documentation
for onboarding personnel Develop and sustain a level of professionalism among staff and clientele Track and help drive completion of key deliverables and follow up on outstanding items to include meeting notes and action items.
Qualifications: Interim-Secret or higher Clearance 0-3 years experience High level of proficiency with Microsoft Office suite About Securi Gence LLC (SG) is an agile, Veteran-owned small business headquartered in the Washington, DC metropolitan region. Established in April 2010 we have been supporting the Department of Defense and other United States Civil agencies in Systems Engineering, Software Engineering, Software Development, Cyber Security, and Cloud/Virtualization
Management. Securi Gence provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, interaction, national origin, disability status, genetics, protected veteran status, interactionual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The Program Assistant II is located in the Foreign Service Institute's Transition Center. The Transition Center (FSI/TC) is headed by a director and deputy director who are responsible for managing and maintaining a variety of training programs and information delivery services.
FSI/TC includes four program divisions and a management unit. The Transition Center prepares the Department of State community for competence and success in U. S. foreign affairs through transition training, resources, and information. FSI/TC operates with the vision of a resilient foreign affairs community that successfully manages repeated career transitions and stands ready to execute U. S. foreign policy goals
across a full career span. The PA II handles differing situations, problems, and deviations in the work of the office according to the COR’s or GTM’s general instructions, priorities, duties, policies, and program goals.
Additionally, the Program Assistant II uses judgement and initiative to determine the approach or action to take in non-routine situations, interprets and adapts guidelines, including unwritten policies, precedents, and practices. Required Qualifications: High School Diploma. U. S. citizenship. Experience: At least two (2) years of experience in a related field. Ability to pass agency background check. Superior organization skills with a high level of attention to detail.
Effective oral and written communication skills. Must be able to effectively perform their role using a variety of virtual training platforms, including but not limited to MS Teams, Web Ex, Zoom for Government, Google Meet, etc.
Preferred Qualifications: Associates or Bachelor's degree. Work experience in an educational or training institute. Duties and responsibilities (including but not limited to): Carries out recurring office procedures independently and selects the guideline or reference that fits the specific case. Receives specific instructions on new assignments and completed work is checked for accuracy. Responds to routine inquiries that have standard answers; refers inquiries and visitors to appropriate staff.
Determines which requests should be handled by the GTM, appropriate staff member, or other offices; prepares and signs routine non-technical correspondence in own or supervisor's name. Reviews materials prepared for approval for typographical accuracy and proper format. Reviews outgoing materials and correspondence for internal consistency and conformance with GTM's procedures; ensures --proper clearances have been obtained, when needed. Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans.
Collects information from the files or staff for routine inquiries on office program(s) or periodic reports and refers nonroutine requests to supervisor or staff. Requisitions supplies, printing, maintenance or other services; types, takes and transcribes dictation. Performs data entry on course registration/enrollment, runs reports, and provides general administrative support to students, instructors, and guest speakers. Supports both traditional in-person classroom training as well as remote virtual delivery of program courses. When assisting in the delivery of virtual training programs, duties may include and are comparable to the following: Configures the training platform in support of course delivery.
Provides basic technical assistance and troubleshooting to instructors and presenters as well as students. Monitors the virtual participant chat function, provides assistance as required to ensure effective virtual course delivery. Assists the instructor in utilizing the training platform in support. Assists the instructor with the creation and implementation of online learning applications. May draft template memos to the Passport Special Issuance Agency (SIA) requesting passports and visas for official travel for staff.
Delivers, tracks status of, and retrieves passport and visa requests from SIA, using Government provided shuttle buses. Composes non-standard correspondence on administrative, procedural and policy matters for GTM’s approval. Processes routine and non-routine training requests for individuals and groups following and interpreting SOPs and established policies. Maintains records and files in accordance to established timelines, policies and procedures; Performs complex data entry using a variety of proprietary and non-propriety applications (e.
g. Student Information System, MS Office Suite, etc. ). Anticipates and prepares materials as needed for conferences, correspondence, appointments, meetings, telephone calls, etc. and informs GTM on matters to be considered. Reads and interprets publications, procedures, regulations, and directives; acts on, or escalates matters of importance; makes recommendations for process improvements and updates; Reviews, drafts, and edits technical and non-technical documents, reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
Application Notes: Please provide a resume to include the duties and responsibilities performed for each previously held position. Please provide three (3) professional references on your resume. Applicant must currently be authorized to work in the United States on a full-time basis and be a U. S. citizen. Kent, Campa and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, interaction, ancestry, national origin, gender, interactionual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.
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Illinois, Maryland, Michigan, New York, New Jersey, North Carolina, Ohio, Pennsylvania, South Carolina, Texas, West Virginia, and Virginia. As your taxes are based on your home address location, you will not be able to move and work to states outside of these.
What You'll Do Maintain, schedule, and coordinate calendars, meetings, and travel arrangements Support with the preparation of correspondence, memos, documents, emails, and presentations for department Perform data entry and maintenance for various projects including ad hoc departmental reports Maintain high levels of integrity and discretion Conduct data entry and data management across all regions Content check invoices for
accuracy Build subject matter expertise with Facilities Management Contracts Ability to reference all Facilities information systems Track costs and provide invoicing support for the region What You'll Need Required Knowledge, Skills, Abilities Excellent verbal and written communication skills Excellent interpersonal and customer service skills Proficient in Microsoft Office Suite or related software Excellent organizational skills and attention to detail Basic understanding of clerical procedures and systems such as recordkeeping and filing Ability to work independently Required Education, Certifications/ Licenses, Related Experience High School Diploma or equivalent 1-2 years of experience
in a related field Preferred Education, Certifications/ Licenses, Related Experience Bachelor's degree Physical Job Requirements Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times What You'll Receive At Lidl, we know that in order for our people to do their best, they must be at their best.
That's why as a company, we offer one of the most generous benefits packages in the industry. All our Lidl employees are eligible to receive the following benefits: Medical Dental Vision coverage Paid Holiday & Paid Time Off (PTO) 401k Plan (+ 5% company match and no vesting schedule) And so much more, visit our benefits page for more details and the latest updates In addition to the great benefits above, our Full-Time employees receive these additional benefits: Group Term Life & AD&D Insurance, Short & Long-Term Disability Insurance, Voluntary Critical Illness and/or Accident Insurance, Parental Leave - 100% pay for birth mothers and non-birth parents, Additional Paid Time-Off & Sick Time.
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