Service position located at Central Office in the Office of Information Technology.
Salary Range: $48,140.46 - $69,586.08 annually. SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY. SPECIFIC DUTIES & RESPONSIBILITIES: The incumbent in this position supports and assists the Office of Information Technology (OIT) staff and provides administrative assistance to the Chief Information Officer.
This position requires an overall knowledge of standard office management procedures, department and division policies and procedures, and fiscal management policies. Managing Division Support Services: Perform jobs that are not of a routine, clerical, or ministerial nature when
dealing with personnel, general services, budget, purchasing, financial and accounting issues which requires the exercise of independent judgment in the performance of such jobs and is a position of special trust that administers, coordinates, and manages major division operations.
The incumbent in this position will assist the Division’s leadership and supervisors by providing coordination and management for the following operational programs of the Division- personnel, purchasing, general services, and accounting/budget matters. Human Resources: Oversees all OIT recruitment, selection, and separation processes and ensures compliance with Recruitment Center and Administration procedures.
Assists CIO with coordinating employee complaints and other human resource related items with Central Office Employee Relations and Labor Relations Office appeals.
Human Resources point of contact for managers, supervisors and employees including maintaining Position Descriptions, requesting, and monitoring advertisements, generating recommended applicant packages, routing and assistance with processing disciplinary actions and incident reporting, and serves as the primary point of contact for onboarding/offboarding of OIT staff and routing of emergency separations. Maintains updated organization chart. Access to Confidential: This is a position of special trust and the incumbent in this position will assist the Chief Information Officer (CIO) by performing duties within the Office of Information Technology (OIT) relative to personnel, purchasing, policy, operations, and budget matters.
Monitors all P-Card transactions to ensure cleared by appropriate account holder or manager. Access to Sensitive Information: Works frequently with employee records containing personal identifying or medical information, the handling of which requires adherence to all appropriate security controls in order to maintain the privacy and integrity of the data. Coordinates Administrative Support for OIT: Serves as the backup for all administrative functions across the Department including but not limited to: Coordination of calendars between OIT leadership, supervisors and FDC Division leadership Coordination of activities with other organizational entities within the Department.
Follow-up and completion of action items, tasks, or projects that are the responsibility of OIT. Coordinating the agenda and attends the OIT senior leadership staff meeting. Assists OIT staff with travel, including requests, actual arrangements, reimbursements and STMS. OIT conference room scheduling and access.
Assists with general calls for OIT assistance and route requests to appropriate bureaus as needed. Draft communications and assist in the management and use of the OIT general email account. Communicating key items from program areas that may need to be sent to all OIT employees. This may involve communications such as emergency management activities, and other key communications. Coordinates with OIT administrative staff on daily assignments. Manages small special projects for OIT Leadership as needed, including space allocation and planning. Participates in on-site reviews of central office operations and serves as team leader responsible for coordinating OIT central office staff workspace assignments.
Works closely and effectively with the CIO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Will maintain a sense for issues taking place in the environment and keeping OIT Leadership updated. Handles duties and responsibilities expeditiously, proactively, and follows-through on action items, tasks, and projects on time to successful completion. On occasion these duties and responsibilities may occur before or after standard business hours.
Coordinating public record request responses Coordinate OIT receiving as needed for physical receipt of office supplies and associated MFMP receipts. Creates and maintains operational guides, office procedures, measures, and related documentation to ensure job responsibilities and goals are met. Assist with OIT coordination efforts during emergency management events when necessary. This could include natural disasters, and other emergency events. KNOWLEDGE, SKILLS & ABILITIES: Essential/Entry Level KSA’s: • Ability to communicate effectively. • Ability to coordinate a consultative program designed to ensure the resolution of operational problems.
• Knowledge of policies and practices involved in personnel/human resource functions as well as personnel information systems. • Knowledge of the principles and practices of fiscal management. • Ability to determine work priorities and ensure proper completion of work assignments. • Ability to work independently. • Knowledge of office procedures and practices. • Knowledge of basic management principles and practices. • Knowledge to organize data into logical format for presentation in reports, documents, and other written materials.
• Knowledge to operational problems and make decisions Full Performance Level KSA’s: • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, and coordination of people and resources. • Skills in critical thinking. • Skills in weighing the relative costs and benefits of a potential action. • Skills in adjusting actions in relation to others' actions. • Ability to identify complex problems and reviewing related information to develop and evaluate options and implement solutions. • Ability to understand and apply statute, rules, regulations, policies, and procedures • Ability to utilize problem-solving techniques.
• Ability to analyze and identify operational and/or management problems • Ability to collect, evaluate and analyze data to develop alternative recommendations • Advanced understanding of information technology operations and support • Ability to determine work priorities and ensure proper completion of work assignments. • Ability to establish and maintain effective working relationships with others. • Ability to formulate policies and procedures. • Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational and management practices. • Ability to conduct fact finding research REQUIRED QUALIFICATIONS: Please note, when submitting a college/university degree, if selected for this position official transcripts will be required. High school diploma or its equivalency Minimum of 2 years experience with HR related functions such as posting job advertisements, creating and managing position descriptions, separation process.
Minimum of 2 years experience with office management duties such as the purchasing, tracking and receiving of office supplies. Minimum of 2 years experience in an administrative assistant position or equivalent. Minimum of 2 years experience as a lead worker or management experience. Minimum of 3 years experience with Microsoft office products including, Word, Excel, Power Point, Microsoft based email and calendaring or equivalent. PREFERRED QUALIFICATIONS: Preference given to overall work experience.
Preference given to college degree or other higher education. Preference given for Teams and Share Point experience. Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at -xyz X.
Applications will be accepted until 11:59 PM on the closing date. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
for a position, applicant responses to the qualifying questions, software systems, actual work experience, years of employment and hours worked per week must be clearly defined within your work history listed on the application, or the applicant may not be considered for the position.
Administrative Assistant III - SES Position Number 72002762 Hiring Rate: $39,000.00 About the Commission: The Florida Commission on Human Relations is the state agency charged with enforcing the state’s civil rights laws and serves as a resource on human relations for the people of Florida. It is against Florida law to discriminate on the basis of race, color, religion, interaction, national origin, age,
disability, marital status or familial status. The Commission investigates complaints of discrimination in the areas of areas of employment, housing, public accommodations, and state employee whistle-blower retaliation.
The Commission is responsible for promoting fair treatment, equal opportunity, and mutual respect among members of all economic, social, racial, religious, and ethnic groups and works to eliminate discrimination against groups and their members. What will I be doing? This position performs highly responsible administrative work for the Chief Legal Counsel. The incumbent in this position may have direct access to agency managerial employees and information of a confidential
nature which has been determined to relate to either employer/employee relations, and other personnel issues, preparation/or impact as defined in Section 447.203(4) & (5), F.
S. Prepares notices of hearings, notices of appearance, notices of taking depositions, subpoenas for production of documents and appearance of witnesses, routine legal actions and pleadings, and memoranda and correspondence associated therewith in final form based upon information obtained from the Chief Legal Counsel or assigned attorney. Maintains current records of all matters handled by the Chief Legal Counsel. Records description of matter, persons involved, date received, description and date of developments affecting disposition thereof, date closed, and nature and extent of legal services rendered in connection therewith.
Assists attorneys in preparation of union mediation documents, correspondence related to union grievances, employee relations documents, and collective bargaining agreements. Assists in reviewing/formulating policies relating to employees of the Agency. Reviews cases that have been placed in “NORTA Review, ” determines whether a NORTA is appropriate, and drafts the NORTA. Drafts Determinations under the supervision of a Senior Attorney. Tracks and maintains the case status in Action Step by updating and maintaining documentation related to Determinations.
Reviews and assigns incoming requests from complainants and respondents to attorneys. Conducts research on whether new or amended rules are proper. Assists with editing rules drafted by attorneys. Assists Senior Attorney with preparing for presentations or trainings. Sends the initial e-mails to the parties when a whistleblower reinstatement review is being conducted by an attorney. The successful candidate must demonstrate the following knowledge, skills, and abilities: Knowledge of legal terminology, court procedures, and requirements.
Ability to use deductive reasoning. Ability to make independent decisions. Ability to maintain strict confidentiality. Ability to make detailed verbal presentations. Ability to plan, organize, and coordinate work assignments. Ability to communicate effectively both verbally and in writing. Ability to establish and maintain effective working relationship with others. Can I be successful? The ideal candidate for this position will: Be a strong communicator; utilizing active listening skills to ensure understanding, as well as excellent oral and written communication skills to effectively articulate and convey complex information so that it is readily understandable.
Portray a positive, respectful, objective, and professional image to diverse individuals at all levels and handle sensitive and confidential situations and information with integrity, impartiality, discretion, and tact. Be solutions-oriented person with the ability to use critical thinking, judgment, and discretion to synthesize information from a variety of sources, understand and identify root causes of a situation, apply a comprehensive knowledge of employment laws and procedures, and make sound decisions and effective recommendations.
Possess a strong work ethic and drive to move things forward under their own initiative. Approach work with a sense of commitment, urgency, and personal accountability. Be able to effectively organize and manage a busy workload while remaining flexible and able to effectively incorporate changing priorities or conditions. General Information: The elements of the selection process may include a skill backssment and/or oral interview. All positions with the Florida Commission on Human Relations are positions of special trust.
Therefore, the selected candidate must successfully pass a level two background screening (which includes fingerprinting) as a condition of employment. Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http: //www.
sss. gov. If you are a retiree of the Florida Retirement System, (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement. The State is a major employer in Florida offering many challenging and rewarding careers. Included among the many advantages of working for the State are the diverse and interesting job opportunities as well as competitive salaries, benefits, and career mobility.
State of Florida Retirement package – 3% employee contribution 10 paid holidays & personal holidays annually State Employees accrual of Annual Leave and Sick Leave Telework program Flexible work schedule Student Loan Forgiveness Program State Employee Tuition Waiver Program - Six credit hours per semester with the state college/university system FRS Pension Plan and FRS Investment Plan Deferred Compensation Plan for State Employees Adoptions Benefits for State Employees Deferred Retirement Option Program ( DROP ) Health Insurance for Individual or Family Coverage–State pays 80% of premium Basic life insurance policy (100% employer paid) Life Insurance–State pays 80% of premium State Group Insurance–a variety of health insurance options, flexible spending and health savings accounts, life insurance, dental, vision and other supplemental insurance products.
Tax Deferred Medical and Child Care Reimbursement Accounts available Tax Deferred Savings Program available through payroll deduction Employee Assistance Program Making a Difference One of the benefits of working for the State of Florida is the opportunity to serve your local community through volunteering.
Learn about the volunteer programs the State encourages employees to participate in – from mentoring school children to volunteering in the community. Learn about the ' Going Green ' project and carpooling. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act.
CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY. ALL EMPLOYMENT GAPS MUST BE EXPLAINED AND INCLUDED WITH WORK HISTORY WHEN APPLYING. THIS IS A STATE OF FLORIDA CAREER SERVICE (CS) OPPORTUNITY. This position is located at the Turlington Building Job Description: This position will serve as the Administrative Assistant to the Chief of the Business Enterprise Program (BEP).
In addition, this position serves as the Personnel Liaison for the Business Enterprise Program. Some examples of work include providing administrative support by preparing reports, handling administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and
scheduling meetings. Examples of Work: Coordinates and directs office services such as, records and budget preparations, contract management and personnel, and related duties to aid executives.
Prepares contract routing documents and assists in the preparation of contract documents. Prepares and maintains records and reports, such as recommendations for solutions of administrative problems, reports, financial reports, applications, and administrative orders. Files, maintains, arranges for storage, retrieves, or reproduces documents, records, and reports. Analyzes operating practices and procedures to create new or to revise existing methods. Reviews, assigns, prepares, and tracks correspondence.
Reviews and prepares agenda materials. Maintains various databases.
Interprets administrative and operating policies and procedures. Studies management methods to improve workflow, simplify reporting procedures or implement cost reductions. Schedules meetings and/or conferences and travel. Reads and responds to correspondence. Represents executive at meetings and on the telephone. Reviews and processes invoices from contractors and vendors for reimbursement or payment. Minimum Qualifications: A bachelor's degree from an accredited college or university and two years of administrative experience. A master's degree from an accredited college or university can substitute for one year of the required experience.
Administrative or clerical experience can substitute on a year-for-year basis for the required college education. Knowledge, Skills, and Abilities: Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of the principles and techniques of effective communication. Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing. Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Experience using the Microsoft Suite of products to include Excel, Outlook, Power Point, and Word. To be considered for a position with the Division of Blind Services: All fields in the candidate profile (application) must be completed in its entirety.
All previous periods of employment must be listed and accounted for. Periods of employment should be entered with the most recent/current listed first. Periods of employment should include the supervisor's name and contact information. Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment of 3 months or more must be addressed on the application. Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. Putting " see resume" does not substitute for completing all sections of the candidate profile.
Responses to qualifying questions must be verifiable in the candidate profile. Not all applicants will be interviewed. Preference will be given for qualifying veterans, employees in layoff status and qualified candidates based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and behavioral/personality/skills tests, and interview responses, as applicable. References and file reviews from previous employment will be verified to determine suitability.
Resumes and other documentation can be attached to provide additional information. Individuals lacking the ability to competently do the job and those who are unable to positively contribute to a productive team environment, need not apply. The successful candidate must be able to pass a Level II Background screening. If you are claiming Veteran's Preference, you must attach the correct supporting documentation to be considered (DD214). If you are claiming Right to First Interview, you must attach a copy of your official layoff letter when applying to be considered.
The Florida Division of Blind Services is committed to increasing recruitment and hiring of Veterans and individuals with disabilities and improving employment outcomes. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center -xyz X). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. S. Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.
Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
